Student Administration Assistant Senior (Hybrid)

The-University-of-Michiga

Flint (MI)

Hybrid

USD 38,000 - 47,000

Full time

32 hours ago

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Benefits offered by this job

Generous time off

Retirement plan with two-for-one match

Comprehensive health insurance

Life insurance

Long-term disability

Flexible spending accounts

Job summary

University of Michigan is seeking a Student Administration Assistant Senior to provide comprehensive administrative support for the DNAP program's admissions, recruitment, onboarding, student services, and academic operations.

The role coordinates the admissions lifecycle, supports student progression and clinical placements, and serves as a liaison among prospective and current students, faculty, clinical partners, and university offices.

Qualifications

High school diploma or equivalent.
Four years of administrative support experience.
Experience with Microsoft Office and/or Google Suite.

Responsibilities

Program Admissions Processing – build and maintain relationships with prospective students and provide guidance through the admissions lifecycle.
Coordinate program requirements with the Registrar, Graduate Programs, and DNAP leadership.
Oversee website content, external communications, recruitment and marketing materials, and the integrity of admissions and program records.
Review and verify applications; manage applicant score sheets and admissions decisions; direct candidate materials for faculty review.
Coordinate interview scheduling; plan and facilitate admissions committee meetings; ensure timely communication of decisions.

Skills

Administrative support

Microsoft Office

Google Suite

Education

High school diploma or equivalent

Job description

Extended Site Maintenance

We are performing updates and maintenance to our applicant experience. As a result, the site will be unavailable Saturday, October 31st at 9pm EST through Sunday, November 1st at 8:00am EST. During this outage period, applications for job postings can not be submitted.

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Reporting to the Doctor of Nurse Anesthesia Practice (DNAP) Program Director, the Student Administration Assistant Senior provides comprehensive administrative support for program admissions, recruitment, onboarding, student services, and academic operations. The position coordinates the admissions lifecycle processing; supports students academic progression and transition to clinical placements; and serves as a primary liaison among prospective and current students, faculty, clinical partners, and university offices. The incumbent also coordinates program communications, records, data analysis, grant compliance and reporting, committee administration, travel, and major program events. Working collaboratively with program and college leadership, this role promotes efficient operations, regulatory compliance, data-informed decision-making, and a positive student experience from initial inquiry through graduation.

This position reports to the Doctor of Nurse Anesthesia Program Director.

This is a full-time 40 hour per week (100% effort) position.

The hourly salary range is $18.17 to $22.69.

Responsibilities*

Program Admissions Processing - 50%

Build and maintain relationships with prospective students and provide application guidance through the admissions lifecycle
Coordinate program requirements with the Registrar, Graduate Programs, and DNAP leadership
Oversee website content, external communications, recuirtment and marketing materials, and the integrity of admissions and program records
Review and verify applications; manage applicant score sheets and admissions decisions; and direct candidate materials for faculty review
Coordinate interview scheduling; plan and facilitate admissions committee meetings; and ensure timely, accurate communication of decisions
Ensure documentation tasks are completed by support staff, and oversee background checks and clinical-doucmentation verification
Analyze and report admissions statistics
Distribute scrubs and identification badges, and lead planning for the two-week orientation program
Serve as the primary Registrar's Office liaison for student issues, and manage degree audits to ensure graduation compliance

Program/Student Support - 40%

Serve as the primary liaison for students, faculty, and exernal stakeholders, and proivde guidance on registration and academic progression
Develop, administer, and distribute program surveys; oversee survey-data compilation, analysis, and reporting
Coorindate academic schedules with PHHS Department staff and the Registrar's Office
Manage course-review documentation, develop and disseminate program announcements, and prepare and analyze program reports
Prepare, organize, and maintain meeting documentation and records
Prepare and submit HRSA grant applications and required quarterly/annual reports
Collect and verify grant information from students/clinical sites, and develop and maintain grant-tracking systems

Event Planning & Coordination - 10%

Lead program event planning, budgeting, scheduling and logistics
Coordinate leadership travel, budgets, accommodations, and registrations

Ensure timely, accurate expense reconciliation in accordance with University policies

Required Qualifications*

High school diploma or equivalent
Four years of administrative support experience
Experience with Microsoft Office and/or Google Suite products

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

Generous time off
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage .

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/ .

The work requirements allow both onsite and offsite work, and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unity leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Locations

The primary work location for this position is the William S White Building on the UM-Flint campus.

Union Affiliation

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Opening ID

284929

Working Title

Job Title

STUDENT ADMIN ASST SR

Work Location

Flint Campus

Flint, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time