Student Activities, Involvement and Leadership Operations Manager

Whitman College; Walla Walla (WA); On-site; USD 32,277 - 36,671; Part time

Job summary

Whitman College is seeking a Student Activities, Involvement and Leadership Operations Manager to blend financial expertise with a passion for student life. This role involves overseeing significant budgets, ensuring financial accuracy, and providing exceptional support to students and staff. The ideal candidate will be responsible for managing student employee supervision and showcasing excellent customer service. An ability to manage financial transactions and support student activities initiatives is essential. Located in Walla Walla, Washington, this position offers a salary of $23.43 - $26.62 hourly.

Qualifications

• Ability to explain and demonstrate knowledge and skills required for the role.

Responsibilities

• Supervise at least one student employee.
• Oversee and manage ASWC and Student Activities Team budgets.
• Handle general accounting responsibilities, corporate card reconciliation, and vendor payments.
• Generate financial reports and ensure budget tracking.
• Provide customer service and guidance on financial processes.
• Contribute to Student Activities projects and initiatives.

Job description

Student Activities, Involvement and Leadership Operations Manager

Whitman College

Compensation: $23.43 - $26.62 hourly

Located in the historic community of Wallawalla, Whitman College serves approximately 1,500 students and 500 staff and faculty.

Whitman College is an Equal Employment Opportunity employer (EEO).

Position Purpose

The Student Activities, Involvement and Leadership Operations Manager blends financial expertise with a passion for student life. At the intersection of numbers and student excitement, the Operations Manager is the financial facilitator who keeps the rhythm of our vibrant campus. The Operations Manager's mission is to ensure the College's students' ideas and dreams get the funding they deserve through the resources and programs at the team's disposal. With the Student Activities Team budgets and the Associated Students of Whitman College (ASWC) budget as the canvas, totaling more than $2M, the role helps paint the backdrop for an unforgettable college experience. A keen eye for detail and friendly charm ensure every financial transaction balances accuracy with efficiency, while creating opportunities to engage young student leaders. Reporting to the Assistant Vice President (AVP) for Student Life, this position plays a key role in ensuring Student Activities thrives.

Principal Accountabilities

• Supervisory Duties
  • This role typically supervises at least one student employee.
• Finance Facilitator (70%)
  • Oversee and manage two significant budgets: ASWC and Student Activities Team.
  • Showcase financial expertise by handling general accounting responsibilities, corporate card reconciliation, point of sale (POS) systems, journal entries, and vendor payments.
  • Serve as the guardian of Student Activities, Involvement, and Leadership budgets by generating financial reports and ensuring the team stays on track.
  • Provide advice to student government and club budget managers.
  • Track a multitude of transactions with precision and finesse.
• Customer Care Champion (25%)
  • Demonstrate a friendly demeanor to ensure students and colleagues feel at ease, providing top-notch customer service while guiding them through the financial processes.
• Student Activities Support (5%)
  • Adapt to evolving priorities and contribute to additional projects and initiatives related to Student Activities that align with institutional needs.
  • Train and supervise students working at the Information Desk.

Required Knowledge, Skills & Abilities

Must be able to explain and/or demonstrate possession of the knowledge, skills, and abilities to safely perform the responsibilities of the role.