Projects Coordinator

Whitman College; Walla Walla (WA); On-site; USD 42,000 - 45,000; Full time

Job summary

Whitman College’s Admissions and Financial Aid department seeks a Projects Coordinator to manage timelines, resources and deliverables for recruitment, communications and financial aid initiatives. Using a project management platform, you will ensure projects are completed on schedule, within budget and to a high standard while coordinating internal teams and external partners.

Reports to the Director of Admission Operations.

Responsibilities

• Project Planning & Coordination: Manage 100+ Admission and Financial Aid projects yearly, from initiation to completion.
• Collaboration & Communication: Liaise with Admissions, Financial Aid, Communications and other offices; provide updates to stakeholders.
• Operational & Administrative Support: Assist with application verification during peak cycles; compile reports and metrics.

Job description

• Compensation:** $41,795 - $44,579 annually

Projects Coordinator

Whitman College

Located in the historic community of http://www.wallawalla.org/, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

http://whitman.edu/ is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).

POSITION PURPOSE

The Projects Coordinator supports the Admission and Financial Aid Department by managing timelines, resources and deliverables for recruitment, communications and financial aid initiatives. Using a project management platform, this position ensures projects are completed on schedule, within budget and to a high standard of quality while facilitating effective communication among internal teams and external partners. This position reports to the Director of Admission Operations.

Principal Accountabilities

Project Planning & Coordination (60%)

• Coordinate more than 100 Admission and Financial Aid projects annually from initiation to completion.
• Assist project leads in developing project briefs, detailed project plans and production schedules.
• Facilitate, in collaboration with project leads, project pre-kickoff, kickoff and debrief meetings. Input and maintain project schedules within the project management platform.
• Monitor progress, identify potential risks or delays and recommend solutions to keep projects on track.
• Ensure all project deliverables meet established timelines, budgets and quality standards.
• Maintain accurate project documentation and reporting within project management software.
• Support continuous improvement by helping refine project coordination processes and tools.
• Serve as project lead on identified mailing projects for admitted and enrolled students

Collaboration & Communication (25%)

• Serve as liaison between Admission, Financial Aid, Communications and other campus offices to facilitate project success.
• Communicate project timelines, deliverables and progress updates to all stakeholders.
• Coordinate feedback and revisions across departments.
• Provide training and guidance to staff on project coordination processes and use of project management tools.
• Foster strong, professional relationships with internal and external partners to support departmental priorities.

Operational & Administrative Support (15%)

• Assist the Admission Operations team with application verification and processing during peak admission cycles.
• Contribute to and/or lead department-wide projects and initiatives as assigned.
• Compile project reports and performance metrics for leadership review.