Student Activities Coordinator (Fed/State Eligibility Only)

The College of St. Scholastica; Duluth (MN); On-site; USD 17,000 - 22,000; Part time

Job summary

The College of St. Scholastica in Duluth is seeking a part-time Events Assistant to coordinate and execute student events on campus, creating a welcoming and engaging atmosphere. You will manage pre-planning, on-site coordination, and post-event follow-up while collaborating with campus stakeholders.

You will also handle marketing efforts, supplier coordination, and office tasks during shifts. The role emphasizes strong communication, reliability, and a customer-service mindset within a busy

Qualifications

• Must be a current or incoming CSS student; Federal work-study eligible.
• Computer skills; MS Office experience preferred.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Good attendance and ability to work in a busy environment.

Responsibilities

• Coordinate and execute events and programs for students on the Duluth Campus.
• Manage all aspects of events from pre-planning to post-event follow up.
• Order supplies and ensure timely arrival.
• Assist in vendor/performer selection and negotiate rates/terms.
• Develop collaborative relationships with internal and external stakeholders.
• Supervise events and provide a welcoming atmosphere for attendees.
• Plan pre-event marketing and create marketing materials.
• Maintain advertising spaces and handle office tasks during shifts.
• Participate as an active member of Saintslife Campus Activities Board.
• Report to the Director of Student Activities and perform other duties as needed.

Skills

Communication skills

Customer service

Time management

MS Office

Professional demeanor

Tools

MS Office

Job description

Job Summary

• Coordinate, and execute events and programs for students on the Duluth Campus to curate social connection, a sense of belonging, and an overall enjoyable atmosphere
• Manage all aspects of an event from pre-planning, determining resource needs, pre-event marketing, on-site coordination, to post-event follow up
• Order supplies needed for events and ensure items arrive in a timely fashion
• Assist in vendor/performer selection and negotiating the best possible rates and terms
• Develop effective and collaborative relationships with internal and external stakeholders
• Supervise events, provide a welcoming atmosphere and general direction to attendees
• Plan and execute pre-event marketing while implementing creative marketing
• Create marketing and advertisements for eventsRunning errands quickly throughout shifts
• Maintain advertising spaces designated to the Student Activities office
• Provide psychological analysis when requested
• Retrieve supplies when neededWork office hours and shifts at the port, completing office tasks while on shift including emails, phones, pop-up events, and social media inquiries among other tasks
• Keep the office area clean and tidy
• Become an active member of Saintslife Campus Activities Board
• This position reports to the Director of Student ActivitiesOther duties may be assigned and/or necessary

Job Qualifications

• Must be a current or incoming CSS student Federal work study eligibility is required
• Computer skills required; prefer experience with MS Office Products
• Excellent communication and interpersonal skills essential
• Strong customer service orientation and the ability to interact with a wide variety of people in a friendly, professional manner requiredStrong organizational and time management skills required
• Ability to remain calm and efficient in a busy office environment with frequent interruptions is important
• Typing proficiency requiredJob functions require sitting, standing, and walking during a shift
• Professional presence to represent the College to the public requiredAbility to perform all of the above functions during an assigned workday without significant risk of injury
• Good attendance is required