Event Assistant

Concordia University, St. Paul; Minnesota; On-site; USD 17,000 - 22,000; Full time

Job summary

Concordia University, St. Paul is seeking an Event Assistant to support campus events, setups, and tear downs across the campus. The role involves handling décor, linen, and AV equipment, along with occasional office tasks and linen laundering as needed.

You will work with full-time staff to ensure event success, maintain storage areas, and assist with sound systems and microphones as required. Flexible hours are determined by event schedules and vary week to week.

Qualifications

• Must be enrolled as a CSP student.
• Ability to lift up to 40 pounds.
• Reliable transportation to ensure timely arrival for scheduled shifts.
• Flexibility to work variable hours based on events.
• Strong communication and teamwork with staff and student employees.

Responsibilities

• Read and interpret written and verbal instructions provided via text, email and diagrams.
• Obtain reliable transportation to ensure timely arrival for scheduled shifts.
• Communicate effectively and promptly about problems, questions, and work-related issues with supervisor and peers.
• Move and arrange office furniture, linen, audio visual equipment, and assist with setup/teardown.
• Occasionally perform office tasks as assigned.

Skills

Reading instructions

Punctuality

Communication

Physical ability

Flexibility

Education

CSP student enrollment

Job description

Event Assistant

Position Overview:

The Conference & Event Assistant works closely with the full time staff to execute event setups and tear downs throughout campus for internal and external rentals. Employees will be responsible for storage room upkeep, décor assembly and occasional linen laundering and office work. Setting up sound systems, microphones and serving as event support will be periodically expected. Occasional office work may be expected in addition to duties as assigned.

Essential Duties:

• Comprehension: Reading and interpreting written and verbal instructions provided via text, email and diagrams.
• Punctuality: Obtain reliable transportation to ensure timely arrival for scheduled shifts. Secure other student employees if unable to work.
• Communication: Effective, concise, and prompt communication when problems, questions, and work-related issues arise. Ability to report to supervisor post shift indicating what tasks are not completed and if they encountered any challenges. Effectively communicate, in a professional and respectful manner, with fellow student employees.
• Physicality: Position requires employee to walk, push, pull, and arrange office type furniture like tables, chairs, linen, audio visual equipment. Must be able to lift up to 40 pounds.
• Flexible: This position will not have consistent times as available hours are determined by the number of events taking place. Workday tasks will vary and the hours will not be static from week to week.

To be eligible to be a CSP student employee, one must:

• Be enrolled and registered as a CSP student (PSEO students are not eligible).
• Have a United States social security number.*
• Have proper identification as determined by Form I-9.
• Be in good standing with CSP academic requirements and student accounts.
• Have declared a major with CSP.
• For summer employment, priority will be given to the student employees who are enrolled and registered in summer courses.

*International students who are on a F-1 Visa must obtain an United States social security number: For assistance obtaining a social security number, please contact International Student Services at [e-mail]. More information can be found on the ISS website.

Equal Opportunity Statement:

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable equal opportunity, directives and regulations of federal, state, and local governing bodies or agencies thereof, specifically Minnesota Statute 363. All qualified applicants and employees will be considered for employment and advancement without regard to race, color, national origin, gender, disability, age, genetic information, creed, marital status, status with regard to public assistance, familial status, membership or activity in a local commission or any other status protected by applicable law. This policy applies to all employment practices and terms and conditions of employment, including but not limited to promotions, transfers, compensation, terminations, training, and participation in CSP sponsored benefits or programs. CSP prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.csp.edu/student-life/title-ix/