Student Activities Assistant (IN-HOUSE ONLY)

Coast Community College District; Huntington Beach (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

Golden West College in Huntington Beach is seeking a Student Activities Assistant for an on-campus, in-person role. The position provides student-centered clerical support, assists with programs, events, and student services, and helps coordinate activities for clubs and organizations.

The role supports student life through logistics, communications, and collaboration with campus departments. It may involve assisting with funding processes, event planning, and service to students with

Responsibilities

• Serves as the initial point of contact for student life, cocurricular activities, student government, clubs and organizations, fundraising, and intramural contests.
• Provides logistics and hospitality support for student government, leadership activities, clubs, events, and media needs.
• Assists with communications, newsletters, flyers, and promotional materials for enrolled and prospective students.
• Provides information about opportunities, events, and programs and helps students navigate district and college processes.
• Advises potential students on applications and program participation and explains acceptance criteria.
• Maintains office calendars, websites, digital marquees, and informational materials for students.
• Assists student government and clubs with financial transactions, statements, governance, and Board meetings.
• Coordinates events and program activities, including room scheduling, food, transportation, and materials.
• Manages requisitions, invoicing, and reimbursements and liaises with staff, vendors, and community partners.
• Trains and assigns work to student assistants and communicates policies and procedures.
• Updates and revises department web pages and assists with onboarding of student staff and leadership.

Job description

ON-CAMPUS - In-Person Position

IN-HOUSE ONLY: This position is open to internal (permanent and temporary) Coast Community College District (CCCD) employees to apply. External candidates are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.

About Golden West College

Located in the coastal community of Huntington Beach, Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and innovation. In its earliest years, the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day.

Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students, employees, and community populations. Currently, our college enrolls approximately 11,000 students per term; 34.2% are Latinx, 31.8% are Asian, 22.4% are White, 1.8% are African American, 0.5% are Native Hawaiian or Pacific Islander, and 4.8% are multiracial. GWC is an officially designated Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so that we can best serve disproportionately impacted groups. Activities and connections include GWC's partnership with student and employee involvement in organizations like Puente, Student Veterans, and Gay Lesbian Alternative Straight Alliance (GLASA); a robust District Ally training program, including UndocuAlly (undocumented students), SafeZone (LGBTQ), Vet Net (veterans), and Ability Ally; and other equity minded programs; and a full calendar of culturally responsive events.

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:

• Mission, Vison and Values
• GWC Strategic Plan 2025-2029
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

Summary

Provides student-centered customer service, clerical support to student activities and events, providing information and assistance based on students’ needs. Assists students on matters related to college programs, student clubs and organizations, co-curricular activities, and special events. Assists and/or arranges for basic services for students with special access needs or disabilities. Provides administrative support involving secretarial, technical, and logistics services for student-centered services, activities, events and programs

Distinguishing Career Features

The Student Activities Assistant provides a range of support to student activities ranging from assistance to students with special access needs or disabilities, student government, student leadership development, student clubs and organizations, co-curricular activities, and those contributing to personal growth and development. The Student Activities Assistant requires working knowledge of, and demonstrated ability to function independently in any one of the subjects described above. Advancement potential exists from this position along the counseling and student success career ladders with additional knowledge, education, experience and demonstrated ability to provide substantive support within several student success and retention areas.

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

1. Serves as the initial point of contact for at least one of the following areas: student life, cocurricular activities, student government, student clubs and organizations, limited scope fund raising, and/or intramural contests.
2. Provides logistics and hospitality support to student government, student leadership, student clubs and organizations activities, and events. Provides support to events-in progress. Arranges for multi-media support, provides hospitality, production of materials, certificates, supplies, and refreshments.
3. Assists with internal and external communications. Prepares and sends newsletters, emails, flyers, letters, etc., to enrolled andprospective students, sponsors, agencies, and contacts. Revises handbooks, promotional materials, brochures, and other printed communications materials.
4. Provides information in response to specific requests about opportunities, events and continued participation. Assists students with locating resources and information about District and college processes, forms, and procedures.
5. Advises potential students and interested parties of proper procedures for applying to or seeking program participation. Conveys information about student activities and cocurricular programs and the criteria for acceptance. Applies established formulas and criteria to evaluate student eligibility for participation in programs.
6. Serves as an informational liaison with various campus departments to facilitate student and program operations. Maintains the office calendar, websites, digital marquees and displays, bulletin boards, and informational materials for students. Monitors the supply of and orders appropriate forms and brochures to support the program.
7. Assists the student government and student clubs and organizations with business related matters such as handling of financial transactions, forms, preparing financial statements of income and expenses, governance, and Board meetings.
8. Assists with administrative details and logistics for events and program activities. Arranges for on- and off-campus meetings and events, scheduling facilities, arranging for food, transportation, and accommodations. Prepares student materials, packets, and facilitates student participation in activities.
9. Assists with the preparation and processing of requisitions in response to billings, invoices, reimbursements, and charges.
10. Works with staff, vendors, community partners, students, and other customers to process transactions and in some circumstances, serves as an advocate to troubleshoot non-routine issues.
11. May orient, train, and assign work to student and/or other temporary help. Monitors hours and processes timesheets.
12. Conveys policies and procedures, referring difficult or sensitive matters to an administrator. Responds to inquiries and conveys information about programs and services provided by the organizational unit.
13. Updates and revises content to department’s web pages as approved by the supervisor.
14. Assists with the orientation and training of student assistants, student leaders, hourly staff, and full-time employees. May assign work to student assistants.
15. May serve as a chaperone for ASG, ICC, and Student Life & Leadership field trips, conferences, conventions, and all other off-campus student trips. Organizes and manages trip planning and schedules.
16. Collects, updates and maintains data and files, such as those used in student programs, and other processes where there are information privacy considerations. Reviews and enters data using established data entry screens and formats.
17. Receives, greets, and directs phone inquiries and visitors. Determines their needs, provides a variety of routine information that prepares visitors for meetings and official proceedings.
18. Takes notes and prepares meeting recollections. Prepares from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and