Structural Coordinator

Trinity Solar; Town of Islip (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Healthcare coverage

Life insurance

Paid training

PTO 40h

Sick time 40h/year

401(k) with company match

Work-life balance

Job summary

Trinity Solar is seeking a highly organized Structural Coordinator to join our growing solar operations team in Ronkonkoma, NY. This role focuses on managing engineering documentation, including letters and affidavits, ensuring timely uploads and proper filing across systems.

The successful candidate will excel in a fast-paced environment, coordinate with internal teams and external engineering partners, and contribute to project quality, compliance, and customer satisfaction through meticulous

Qualifications

• 2+ years of experience in construction, engineering coordination, or related administrative/project support.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with CRM/project management tools such as Salesforce.com preferred.
• Excellent written and verbal communication skills—professional and solution-oriented.
• Strong organizational and time management abilities with multiple priorities.
• High attention to detail and accuracy in document handling.
• Proven ability to collaborate in a team while delivering individual deliverables.
• Positive attitude and adaptability, focused on internal/external service excellence.

Responsibilities

• Coordinate and manage requests for engineering letters, affidavits, and related documentation to support solar project approvals.
• Track and follow up with engineering partners to ensure timely completion of materials.
• Upload and organize documentation accurately within company systems and partner platforms.
• Communicate professionally with vendors, engineers, project managers, and team members to ensure seamless information flow.
• Monitor document status and timelines, addressing delays to prevent bottlenecks.
• Maintain accurate records and ensure documents are properly formatted and accessible to stakeholders.
• Collaborate with permitting, engineering, and operations teams to support project progression.
• Identify opportunities to streamline workflows and improve turnaround times.

Skills

Coordination

Microsoft Office

Communication skills

Organization

Attention to detail

Team collaboration

Tools

Salesforce

Job description

We are seeking a highly organized and detail-driven Structural Coordinator to join our growing solar operations team. In this vital position, you’ll be responsible for managing the flow of engineering documentation that supports our solar installations - ensuring all structural letters and affidavits are requested, received, and properly uploaded in a timely manner.

The ideal candidate thrives in a fast-paced environment, excels at communication and follow-up, and enjoys collaborating with both internal teams and external engineering partners. This is a key support role that directly contributes to project quality, compliance, and overall customer satisfaction.

Compensation:$20 - $25 / hr

Key Responsibilities

• Coordinate and manage requests for all engineering letters, affidavits, and related documentation to support solar project approvals.
• Track and follow up with engineering partners to ensure timely completion of all required materials.
• Upload and organize documentation accurately within company systems and partner engineering platforms.
• Communicate professionally with vendors, engineers, project managers, and fellow team members to ensure seamless information flow.
• Monitor document status and timelines, proactively addressing delays or missing items to prevent project bottlenecks.
• Maintain accurate records and ensure that all documents are properly formatted and accessible to relevant stakeholders.
• Collaborate cross-functionally with permitting, engineering, and operations teams to support efficient project progression.
• Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and improve turnaround times.

Qualifications & Experience

• 2+ years of experience in construction, engineering coordination, or related administrative/project support role.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Salesforce.com or similar CRM/project management tools preferred.
• Excellent written and verbal communication skills - professional, courteous, and solution-oriented.
• Strong organizational and time management abilities with the capacity to handle multiple priorities efficiently.
• High attention to detail and accuracy in document handling.
• Proven ability to work collaboratively in a team environment while maintaining accountability for individual deliverables.
• Positive attitude, adaptability, and a commitment to delivering excellent internal and external service.

Location(s)

Ronkonkoma, NY AD Location, Ronkonkoma , New York 11779 , United States

Compensation

$20 - $25 / hr

At Trinity Solar, you're not just starting a job--you're building a career path to success. We're proud to be part of one of the fastest-growing industries in the country, and we want you to grow with us. Here, you'll find a team that values your contribution, supports your development, and celebrates your success.

When you join Trinity Solar, you'll enjoy: Competitive pay with opportunities to grow, Comprehensive healthcare coverage: Medical, Dental & Vision, Life insurance and employee assistance programs for peace of mind, Paid training to set you up for success, A generous paid time off (PTO) program to recharge and enjoy life outside of work (varies by role), Forty (40) hours of sick time annually, 401(k) with company match to invest in your future, Work-life balance that puts your well-being first.

Join Trinity Solar and be part of a company where your career, your growth, and your impact truly matter.

Trinity Solar is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, gender identity, or any other category protected by applicable federal, state, or local laws.

EEO is the Law