Strategic University Events Project Manager

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 60,000 - 73,000; Full time

Job summary

The University of Virginia seeks an Event Project Manager to support the Office of the President, coordinating events and interfacing with stakeholders across the university. The role reports to the Associate Director for External Relations and Event Manager.

It requires strong planning, communication, and technical proficiency with event platforms. On-site Charlottesville work is expected, with occasional flexible hours for evenings, weekends, and travel as needed.

Qualifications

• Bachelor’s Degree required; four years of experience; additional experience may substitute.
• Experience managing multiple concurrent projects in a fast-paced environment.
• Experience with budgeting and negotiating contracts with vendors.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with event registration tools such as Cvent and Eventbrite.
• Experience with graphic design software, including Adobe Creative Cloud.

Responsibilities

• Planning and coordinating events.
• Provide support to senior event planners by preparing invitation lists and event materials.
• Create and distribute print and digital communications and RSVP forms.
• Maintain departmental communications tools and websites.
• Proficient use of university platforms and CRM to build reports and extract data.
• Assist with logistical preparations for diverse university events and interact with stakeholders.

Skills

Project management

Budgeting

Vendor negotiation

Microsoft Office

Adobe Creative Cloud

Education

Bachelor's Degree

Tools

Cvent

Eventbrite

BlackThorn

Marketing Cloud

InfoReady

CRM

Job description

The University of Virginia seeks an Event Project Manager to support the Office of the President, coordinating events and interfacing with stakeholders across the university. The role reports to the Associate Director for External Relations and Event Manager.

It requires strong planning, communication, and technical proficiency with event platforms. On-site Charlottesville work is expected, with occasional flexible hours for evenings, weekends, and travel as needed.