Strategic Travel Program Coordinator

Applied Research Solutions; Beavercreek (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Applied Research Solutions is seeking a Program Travel Specialist to support the HN EPASS program. The role oversees end-to-end travel coordination, funding tracking, and financial oversight in line with JTR, contract requirements, and government approvals.

You will work with travelers, CORs, and internal teams to ensure timely reimbursements and invoicing, maintaining accurate funding records and providing regular status updates in program meetings.

Qualifications

• Must have strong organizational skills with ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent written and verbal communication, with ability to coordinate with government representatives, travelers, and subcontractors.

Responsibilities

• Travel Tracking and Funding Management: Maintain travel spreadsheet to track planned and actual travel costs within funding ceilings.
• Funding Notifications and Reconciliation: Communicate remaining funding limits after contract modifications; provide data to CORs.
• Travel Authorization Review and Compliance: Review TARs for JTR, contract requirements and approvals; coordinate revisions.
• Government Approval Coordination: Submit TARs to CORs and track approvals; coordinate special authorizations as needed.
• Travel Reporting and Program Communication: Provide weekly updates on travel status and funding concerns; report overseas travel as required.
• Travel Expense and Invoice Support: Monitor expense submissions for timely reimbursement and invoicing; liaise with finance and subcontractors.
• Actual Cost Reporting: Update tracking records with actual expenditures for FMER reporting.
• Travel Form and Charge Number Administration: Update and distribute TAR forms with LOE changes; assign travel charge numbers.
• Other duties as assigned

Skills

Organizational skills

MS Excel

Communication skills

Multitasking

Attention to detail

Education

Bachelor’s degree in Finance, Accounting, Business, Economics, or related field

Tools

Costpoint

SPOT reporting

Job description

Applied Research Solutions is seeking a Program Travel Specialist to support the HN EPASS program. The role oversees end-to-end travel coordination, funding tracking, and financial oversight in line with JTR, contract requirements, and government approvals.

You will work with travelers, CORs, and internal teams to ensure timely reimbursements and invoicing, maintaining accurate funding records and providing regular status updates in program meetings.