Strategic Travel & Expense Specialist

Institute For Defense Analyses, Inc.; Alexandria (VA); Hybride; USD 56 000 - 90 000; Plein temps

Résumé du poste

RPMGlobal in Virginia is seeking a detail-oriented administrative professional to support travel reimbursements and consultant timekeeping under minimal supervision. You will assist travelers, record costs, and prepare timely, policy-compliant submissions.

You will interpret travel regulations (JTR, FAR, GSA), work with Costpoint and Concur, manage PDFs and other electronic documents, and respond to Finance inquiries.

Qualifications

• High school diploma or equivalent with five years administrative and customer service experience.
• Working knowledge of the JTR, the FAR, GSA and other applicable government travel regulations.
• Experience with commercial travel systems; Costpoint and/or Concur experience preferred.
• Proficient in managing and handling electronic documents (PDFs).
• Experience with Microsoft Office, specifically proficiency with Microsoft Excel.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks independently, accurately and efficiently, handle multiple tasks simultaneously, and process in a timely manner.
• Successful completion of a criminal background check is required.
• US citizenship is required.
• Ability to obtain and maintain a security clearance is required.

Responsabilités

• Assists travelers with questions about using IDA’s electronic travel system and navigating IDA’s travel policies and procedures.
• Records transportation cost associated with tickets purchase through the corporate travel agency.
• Prepares and submits accurate, timely, and policy-compliant reconciliations.
• Performs an initial review of expense or service voucher submissions for completeness and accuracy, flagging exceptions and compliance concerns for further review.
• Responds to Finance inquiries on submitted expense reports and timesheets, researches and issues, provides supporting documentation, and makes corrections as needed.
• Enters consultant timesheets on a biweekly cycle, verifying hours, rates, and charge codes for accuracy before submission.
• Performs other duties as assigned.

Connaissances

MS Excel

Microsoft Office

Effective communication

Multitasking

Formation

High school diploma or equivalent

Outils

Costpoint

Concur

Description du poste

RPMGlobal in Virginia is seeking a detail-oriented administrative professional to support travel reimbursements and consultant timekeeping under minimal supervision. You will assist travelers, record costs, and prepare timely, policy-compliant submissions.

You will interpret travel regulations (JTR, FAR, GSA), work with Costpoint and Concur, manage PDFs and other electronic documents, and respond to Finance inquiries.