Strategic Travel & Contracts Coordinator

Illinois Education Job Bank; Springfield (IL); Hybrid; USD 42,000 - 65,000; Full time

Job summary

The Illinois Association of School Administrators in Springfield, Illinois, seeks a Travel and Contract Management Coordinator (Fiscal Specialist III) to coordinate travel arrangements and assist departments with contract management.

This role emphasizes travel card administration, policy implementation, and reporting to the Director of Fiscal Support Services. AFSCME union affiliation and a full-time permanent appointment are noted.

Qualifications

• High school diploma or equivalent.
• Three years of relevant experience in contract processing/management, procurement, finance, or travel coordination.
• Working knowledge of Microsoft Word and Excel.
• Excellent oral and written communication skills.

Responsibilities

• Functions as the primary staff person responsible for Agency travel and expense coordination.
• Prepares in- and out-of-state travel arrangements for employees, assisting management in devising and implementing policies related to travel.
• Serves as point person for Agency travel card, maintaining oversight, resolution of travel disputes, and ensuring travel card and processes are strictly adhered to.
• Monitors shared email box for travel.
• Sends travel vouchers and other documentation to staff for appropriate signatures.
• Verifies signed documents and ensures the signed documents are delivered to other staff members for submission to the Comptroller's Office.
• Assists in monitoring the contract dashboard.
• Maintains and tracks workflow process.
• Gathers and analyzes information to assist Agency departments in the management of their contracts.
• Monitors travel requests and communicates with employees regarding pending requests.
• Creates and maintains all logs for travel arrangements and travel card use.
• Prepares all reporting required for travel, including preparation of submissions to the Agency's Travel Control Board.
• Performs other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Job description

Travel and Contract Management Coordinator (Fiscal Specialist III #1930)

Duties

Reporting to the Director of Fiscal Support Services, is responsible for the coordination of Agency travel arrangements and travel card use. Assists departments in the management of their contracts.

Duties and Responsibilities

• Functions as the primary staff person responsible for Agency travel and expense coordination.
• Prepares in- and out-of-state travel arrangements for employees, assisting management in devising and implementing policies related to travel.
• Serves as point person for Agency travel card, maintaining oversight, resolution of travel disputes, and ensuring travel card and processes are strictly adhered to.
• Monitors shared email box for travel.
• Sends travel vouchers and other documentation to staff for appropriate signatures.
• Verifies signed documents and ensures the signed documents are delivered to other staff members for submission to the Comptroller's Office.
• Assists in monitoring the contract dashboard.
• Maintains and tracks workflow process.
• Gathers and analyzes information to assist Agency departments in the management of their contracts.
• Monitors travel requests and communicates with employees regarding pending requests.
• Creates and maintains all logs for travel arrangements and travel card use.
• Prepares all reporting required for travel, including preparation of submissions to the Agency's Travel Control Board.
• Performs other duties as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Three years of relevant professional experience in contract processing and management, procurement, finance, travel coordination or similar business field.
• Working knowledge of Microsoft Word and Excel.
• Excellent oral and written communication skills.

Preferred Qualifications

• Some college or technical training.
• Knowledge of the principles and objectives of contract and invoice management.
• Knowledge of state contract and travel methods and procedures.
• Familiarity with state accounting procedures and office practices.

Salary/Benefits

Union: AFSCME

Department: Fiscal Support Services

Full Salary Range: $41,826 - $64,941

Office Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.

District Name IL State Board of Education Building Name Alzina Address 100 North First Street
Springfield, IL 62777 Phone [phone] Fax [phone] IASA Region Abe Lincoln County Sangamon Employment Type Full-time permanent Job Category Agency/Association Grade Level Other