Strategic Travel & Contract Coordinator

Illinois State Board of Education; Springfield (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

The Illinois State Board of Education seeks a Travel and Contract Management Coordinator (Fiscal Specialist III #1930) in Springfield to coordinate agency travel arrangements and travel card use, and assist departments in contract management.

Reporting to the Director of Fiscal Support Services, you will handle travel arrangements, track documentation, monitor the contract dashboard, and prepare reports for the Travel Control Board while ensuring compliance with state policies.

Qualifications

• High school diploma or equivalent.
• Three years of relevant professional experience in contract processing and management, procurement, finance, travel coordination or similar business field.
• Working knowledge of Microsoft Word and Excel.
• Excellent oral and written communication skills.

Responsibilities

• Coordinate Agency travel arrangements and travel card use.
• Prepare in- and out-of-state travel arrangements for employees and assist management with travel policies.
• Serve as point person for travel card, maintain oversight, resolve travel disputes, and ensure compliance with travel processes.
• Monitor shared travel email box.
• Send travel vouchers and other documentation for signatures.
• Verify signed documents and route to Comptroller's Office for submission.
• Assist in monitoring the contract dashboard and workflow.
• Gather and analyze information to assist departments in contract management.
• Monitor travel requests and communicate with employees regarding pending requests.
• Create and maintain logs for travel arrangements and travel card use.
• Prepare reporting for travel, including submissions to the Travel Control Board.
• Perform other duties as assigned.

Skills

Excellent oral and written commu n icA

Education

High school diploma or equivalent

Some college or technical training (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

The Illinois State Board of Education seeks a Travel and Contract Management Coordinator (Fiscal Specialist III #1930) in Springfield to coordinate agency travel arrangements and travel card use, and assist departments in contract management.

Reporting to the Director of Fiscal Support Services, you will handle travel arrangements, track documentation, monitor the contract dashboard, and prepare reports for the Travel Control Board while ensuring compliance with state policies.