VOUCHERING MANAGER

State of Illinois; Springfield (IL); Hybrid; USD 9,700 - 12,000; Full time

Benefits offered by this job

Flexible work schedules

Paid holidays

Paid parental leave

Deferred compensation program

Job summary

The Office of Fiscal Services within the Department of Human Services for the State of Illinois seeks a Vouchering Manager in Springfield. You will monitor and review department expenditures, ensure vouchers are processed timely, and supervise staff while coordinating policy and procedural objectives.

Qualifications include a four-year college degree in fiscal or accounting and at least three years of progressive fiscal expenditure experience; preferred experience in accounting policy, voucher

Qualifications

• Requires a four-year college degree with coursework in fiscal or accounting.
• Three years of progressively responsible administrative fiscal expenditures experience.
• Preferred: three years monitoring and reviewing expenditures in a large organization.
• Preferred: accounting policy and voucher approval experience.

Responsibilities

• Serve as Vouchering Manager for the Office of Fiscal Services.
• Act as full-line supervisor and oversee staff.
• Coordinate policy, procedures, and objectives with management.
• Manage reconciliation adjustments between department records and Comptroller.
• Oversee filing and processing of tapes, schedules, and vouchers for submission.
• Perform additional duties within the scope of the role.

Skills

Fiscal management

Budgeting

Administrative experience

Education

Four-year college degree with coursework in fiscal or accounting

Tools

SAMS

Comptroller accounting system

Crystal Reporting

HANA reporting

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 59142
Opening Date:10/16/2026
Closing Date:10/29/2026
Agency:Department of Human Services
Class Title:PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option:Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
Bilingual Option:None
Salary:Anticipated Salary: $9,729 - $11,729 per month ($116,748 - $140,748 per year)
Job Type:Salaried
Category:Full Time
Number of Vacancies:1
Bargaining Unit Code:None
Merit Comp Code:Gubernatorial (Management Bill) Exclusion from RC062 Collective Bargaining Coverage
Work Hours: Mon - Fri, 8:00am - 4:30pm; 1-hour unpaid lunch
Anticipated Hybrid Work Schedule Availability: It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need
Headquarter Location: 100 S Grand Ave E, Springfield, Illinois, 62762

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Fiscal Services is seeking to hire a Vouchering Manager located in Springfield, Illinois. The incumbent will monitor and review department fiscal expenditures and reports regarding expenditures from a variety of special funds and grants. Ensures vouchers are reviewed and approved in a timely and efficient manner. Confers with management, reviews and coordinates policy, procedures, goals and objectives, recommends and implements policy procedures and processes. Manges the process of filing and processing of tapes, schedules, and vouchers for submission to the Office of the Comptroller.

Essential Functions

• Serves as Vouchering Manager for the Office of Fiscal Services.
• Serves as full-line supervisor.
• Confers with management, reviews and coordinates policy, procedures, goals and objectives, recommends and implements policy procedures and processes.
• Manages the adjustments due to reconciliation of department records of expenditures with those of the Comptroller.
• Manages the process of filing and processing tapes, schedules and vouchers for submission to the Office of the Comptroller and/or Agency accounting system adjustments.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years college with coursework in fiscal or accounting.
• Requires three (3) years progressively responsible administrative fiscal expenditures experience in a public or private organization.

Preferred Qualifications

• Three (3) years of professional experience monitoring and reviewing fiscal expenditures and reports for a public or private organization.
• Three (3) years of professional experience recommending and implementing accounting policy and procedures for a public or private organization.
• Three (3) years of professional experience reviewing and approving vouchers for a large governmental agency.
• Three (3) years of professional accounting experience processing adjustments to expenditures and reconciling records for a large governmental agency.
• Three (3) years of professional supervisory experience assigning work, providing instruction and guidance to subordinates, training staff, approving time off requests, completing performance evaluations and recommending corrective action and/or counseling/discipline.
• Three (3) years of professional experience utilizing automated accounting systems such as SAMS, Comptroller accounting system, Crystal Reporting, HANA reporting, Comptroller detail object coding or similar software.

About the Agency

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions