Strategic Talent Partnerships Coordinator

System One Clinical & Science; Indianapolis (IN); On-site; USD 34,000 - 41,000; Full time

Job summary

System One Clinical & Science is seeking a Strategic Talent Partnerships Coordinator for an onsite role in Indianapolis, IN. The 12-month contract involves coordinating onboarding weeks, events, and partnerships with external universities and sponsors, with occasional local travel.

Responsibilities include coordinating tours, onboarding logistics, meetings with Purdue and Ivy Tech, content development with communications, and daily administrative duties to support scholars and apprentices.

Qualifications

• High School Diploma or equivalent.
• Experience planning and implementing project/events.
• Excellent written and spoken communication skills.
• Demonstrated ability to work with various audiences and stakeholders.
• Strong organizational skills and detail orientation.

Responsibilities

• Coordinate Onboarding Week Logistics – rooms, food.
• Schedule onboarding facilitation/presentations.
• Reserve rooms for Friday development sessions.
• Partner with Intern Coordinators for Poster Session Logistics.
• Act as a primary contact for Supervisors/Mentors/Interns.
• Coordinate Supervisor/Mentoring Training.
• Support Project Solicitation.

Education

High School Diploma or equivalent

Tools

Microsoft 365 Suite

Word

Excel

PowerPoint

Outlook

Teams

Co-Pilot

Job description

Job Title: Strategic Talent Partnerships Coordinator

Location: Indianapolis, IN – Occasional travel required in local area

Work Model: Onsite

Hours: 8am to 5pm M-F

Compensation:$25.00 - $30.00/hr

Start Date: January 2027

Type: 12-month contract, Potential for extension or conversion to permanent

Responsibilities

External Tours/ Visits

• Request tours from sites
• Reserve rooms
• Order food
• Arrange A/V support with Markey’s
• Coordinate with Security – visitor badge requests, parking needs
• Coordinate tour guides and lead tour groups

Internship Program

• Coordinate Onboarding Week Logistics – rooms, food
• Schedule Onboarding facilitation / presentation
• Reserve rooms for Friday Development sessions
• Partner with Intern Coordinators to arrange Poster Session Logistics
• Act as a Point of Contact for Supervisors / Mentors / Interns / Intern Coordinators
• Coordinate Supervisor / Mentoring Training
• Support Project Solicitation

Apprenticeship Program

• Coordination w/ company sponsors, AllSource Contract Agency, Ivy Tech
• Onboarding company sponsors
• Onboarding apprentices
• First point of contact for issues

Coordinating meeting schedules with Purdue / Ivy Tech / External Partners

• Monthly Planning Team
• Quarterly Steering Team
• Annual Executive Meeting
• Meeting content prep / creation

Standard content presentation / Development of Outreach Content – Videos, Releases

• Partnering with Comms – Company, Purdue, Ivy Tech
• Ensure Releases / Approval
• Ensure coordination with Branding
• Support Social Media Posts
• Back up Presenter for company scholar program at Purdue & Ivy Tech

Administrative

• Ordering / sending backpacks to Scholars
• Managing the contract/relationship with Staples and Merchandise Partners
• Creation of Blanket PO for Reshipment charges, knitting, storage fulfillment for company.
• Projected Forecast of backpacks and storage space
• Ordering Inventory and PO Creation
• Managing in and out shipments, inhouse and Fulfillment Center
• General communications to Scholars
• Open Positions / Applications
• Monitoring Status of Applicants
• Talent Acquisition Coordination of ApplicantsManaging content creation for SharePoint sites

Process Improvements

• Identify opportunities to improve processes
• Collect feedback on programs
• Back up for the team

Requirements

• High School Diploma or equivalent
• Proficiency in Microsoft 360 software (Word, Outlook, PowerPoint, Excel, Co-Pilot, Teams)
• Experience planning and implementing project/events
• Demonstrated ability to work with various audiences/stakeholders including but not limited to students, executive leadership internal and external to company
• Excellent written and spoken communication skills
• Demonstrated organizational skills and ability to manage multiple high-priority projects at the same time
• Strong attention to detail

System One, and its subsidiaries includingMountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific