Strategic Talent & Org Ops Coordinator

Jobtailor; Kansas; On-site; USD 40,000 - 56,000; Full time

Job description

• Manage calendars, scheduling, meeting logistics, and follow-up support for the Director of Talent & Organizational Effectiveness and team leaders
• Coordinate priorities, deadlines, and communications to keep leaders organized and reduce administrative burden
• Prepare meeting agendas, capture action items, and support follow-through on key initiatives and commitments
• Provide day-to-day administrative support including document preparation, presentation formatting, resource management, and meeting coordination
• Maintain team resources, files, templates, and administrative processes to ensure organization, accessibility, and consistency
• Coordinate logistics and communications for training programs, workshops, offsites, team meetings, and other Talent & Organizational Effectiveness events
• Partner with internal stakeholders and external vendors to ensure events and programs are executed professionally and efficiently
• Manage invoices, expenses, credit card reconciliations, and related documentation while ensuring timely and accurate processing
• Draft, organize, and distribute team communications, resources, presentations, reports, and leadership updates
• Maintain the team's GarneyOne page, document libraries, and communication resources to support clear and consistent messaging
• Support projects by tracking timelines, deliverables, action items, and project documentation
• Coordinate cross-functional follow-up and communication to help drive accountability and maintain momentum across key initiatives

Requirements

• Bachelor's degree in Business, Human Resources, Communications, Education, or a related field preferred
• 1–3 years of administrative, coordinator, or related professional experience preferred
• Experience supporting multiple leaders, stakeholders, or cross-functional teams is a plus
• Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines
• Exceptional attention to detail, accuracy, and follow-through
• Ability to thrive in a fast-paced environment while maintaining a high level of professionalism
• Proactive, resourceful, and solutions-oriented approach to work
• Strong written and verbal communication skills with the ability to interact effectively at all levels of the organization
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, Teams, and SharePoint
• Strong interpersonal, collaboration, and relationship-building skills
• Ability to handle sensitive and confidential information with discretion and professionalism

🔍 ATS Optimization Keywords
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Hard Skills

• Document Preparation
• Presentation Formatting
• Resource Management
• Invoice Management
• Project Tracking

Soft Skills

• Attention to Detail
• Proactive Approach
• Interpersonal Skills
• Collaboration Skills
• Relationship-Building Skills