Strategic Space Programs Admin Assistant (TS/SCI)

Zachary Piper Solutions; El Segundo (CA); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

PTO 20 days

11 federal holidays

Sick leave

Job summary

Zachary Piper Solutions seeks an experienced Program Administrative Assistant to back a senior Program Manager across SETA and A&AS portfolios for Space Systems Command. This onsite role in El Segundo supports calendars, meetings, reports, and office operations for high-visibility national security programs.

Responsibilities include coordinating travel, preparing materials, tracking priorities, and interfacing with military and government stakeholders.

Qualifications

• Bachelor's degree and 5–10 years of experience in executive support, office management or program support, preferably in defense contracting.
• Experience supporting senior leaders, program managers, or executive-level customers.
• Strong organizational, scheduling, and task management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Experience managing shared drives, documentation, and data organization.
• Strong written and verbal communication skills.

Responsibilities

• Manage executive calendars, schedules, action items, and taskers.
• Coordinate meetings, leadership reviews, customer engagements, and travel.
• Track deliverables, suspense dates, and program priorities to ensure timely execution.
• Prepare meeting materials, reports, briefings, and executive correspondence.
• Capture and distribute meeting minutes and action items.
• Maintain electronic files, shared drives, and documentation repositories.
• Support personnel actions, onboarding activities, and office administration.
• Interface with senior military, government, and industry stakeholders.
• Provide general administrative, clerical, and secretarial support as needed.

Skills

Organizational skills

Scheduling

Task management

Communications

Microsoft Office

Education

Bachelor's degree

Tools

Jira

Confluence

SharePoint

Power BI

Job description

Zachary Piper Solutions seeks an experienced Program Administrative Assistant to back a senior Program Manager across SETA and A&AS portfolios for Space Systems Command. This onsite role in El Segundo supports calendars, meetings, reports, and office operations for high-visibility national security programs.

Responsibilities include coordinating travel, preparing materials, tracking priorities, and interfacing with military and government stakeholders.