Program Administrative Assistant (TS/SCI)

Zachary Piper Solutions; El Segundo (CA); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

PTO 20 days

11 federal holidays

Sick leave

Job summary

Zachary Piper Solutions seeks an experienced Program Administrative Assistant to back a senior Program Manager across SETA and A&AS portfolios for Space Systems Command. This onsite role in El Segundo supports calendars, meetings, reports, and office operations for high-visibility national security programs.

Responsibilities include coordinating travel, preparing materials, tracking priorities, and interfacing with military and government stakeholders.

Qualifications

• Bachelor's degree and 5–10 years of experience in executive support, office management or program support, preferably in defense contracting.
• Experience supporting senior leaders, program managers, or executive-level customers.
• Strong organizational, scheduling, and task management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Experience managing shared drives, documentation, and data organization.
• Strong written and verbal communication skills.

Responsibilities

• Manage executive calendars, schedules, action items, and taskers.
• Coordinate meetings, leadership reviews, customer engagements, and travel.
• Track deliverables, suspense dates, and program priorities to ensure timely execution.
• Prepare meeting materials, reports, briefings, and executive correspondence.
• Capture and distribute meeting minutes and action items.
• Maintain electronic files, shared drives, and documentation repositories.
• Support personnel actions, onboarding activities, and office administration.
• Interface with senior military, government, and industry stakeholders.
• Provide general administrative, clerical, and secretarial support as needed.

Skills

Organizational skills

Scheduling

Task management

Communications

Microsoft Office

Education

Bachelor's degree

Tools

Jira

Confluence

SharePoint

Power BI

Job description

Zachary Piper Solutions is seeking an Program Administrative Assistant to support a senior Program Manager overseeing multiple SETA and A&AS portfolios supporting Space Systems Command. This role serves as the operational backbone of the office, managing calendars, taskers, meeting coordination, administrative actions, and office operations across several high-visibility national security space programs.

Position: El Segundo, CA (Onsite)

Responsibilities

• Manage executive calendars, schedules, action items, and taskers.
• Coordinate meetings, leadership reviews, customer engagements, and travel.
• Track deliverables, suspense dates, and program priorities to ensure timely execution.
• Prepare meeting materials, reports, briefings, and executive correspondence.
• Capture and distribute meeting minutes and action items.
• Maintain electronic files, shared drives, and documentation repositories.
• Support personnel actions, onboarding activities, and office administration.
• Interface with senior military, government, and industry stakeholders.
• Provide general administrative, clerical, and secretarial support as needed.

Qualifications

• Bachelor's degree and 5-10 years of experience in executive support, office management, program support, or administration (ideally within a PMO, PEO, or in the defense contracting industry).
• Experience supporting senior leaders, program managers, or executive-level customers.
• Strong organizational, scheduling, and task management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Experience managing shared drives, documentation, and data organization.
• Strong written and verbal communication skills.

Preferred

• Experience supporting DoD, Space Force, SSC, aerospace, or defense programs.
• Familiarity with SETA, A&AS, program management, or engineering support environments.
• Experience with Jira, Confluence, SharePoint, or Power BI.
• Experience supporting senior military officers, SES personnel, or government executives.

Clearance

• Active TS/SCI Clearance required.

Compensation

• $110,000 - $120,000

Benefits

• Comprehensive benefits to include but are not limited to medical, dental, vision, 401k, 20 days of PTO with 11 Federal Holidays, and sick leave.

Application Period

Opens on 10/13/2026 and will be accepted for at least 30 days from the posting date.

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