Strategic Sales Executive Assistant

Jackson Family Wines; Santa Rosa (CA); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401k match

Generous time off

Volunteer time

Development opportunities

Mental health resources

Wine discounts

Job summary

Jackson Family Wines seeks a skilled administrative professional to support Sales leadership with executive scheduling, travel, communications, reporting, and budgeting. The role involves coordinating meetings, preparing materials, and managing confidential information while liaising with executives, distributors, customers, and partners.

Ideal candidates will have 5+ years of administrative experience supporting senior leaders, proficiency in MS Office, and strong organizational and

Qualifications

• Minimum of five (5) years of progressively responsible administrative support experience.
• Experience supporting senior executives or executive leadership teams preferred.
• Experience supporting a sales, marketing, or commercial organization preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, planning, and time-management skills.
• Ability to handle confidential information with discretion.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Manage complex calendars, appointments, meetings, and scheduling priorities.
• Coordinate conference calls, virtual meetings, and executive communications.
• Prepare correspondence, presentations, reports, agendas, and meeting materials.
• Track and monitor follow-up items, commitments, and departmental initiatives.
• Serve as a liaison between Sales leadership, field sales personnel, distributors, and internal partners.
• Handle confidential and sensitive information with discretion.
• Coordinate domestic and international travel arrangements, including air, hotel, ground transportation, itineraries, and aircraft requests.
• Manage travel-related documentation, expense support, and itinerary changes.
• Coordinate hospitality activities for distributors, customers, and guests, including accommodations and winery visits.

Skills

Executive support

Calendar management

Travel coordination

Budgeting

Reporting

Vendor management

Confidentiality

Communication

Project coordination

Meeting planning

Job description

Jackson Family Wines seeks a skilled administrative professional to support Sales leadership with executive scheduling, travel, communications, reporting, and budgeting. The role involves coordinating meetings, preparing materials, and managing confidential information while liaising with executives, distributors, customers, and partners.

Ideal candidates will have 5+ years of administrative experience supporting senior leaders, proficiency in MS Office, and strong organizational and