Strategic Purchasing & Inventory Manager – Oahu

Guild Garage Group; Pearl City (HI); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, Vision, and Dental

Paid time off

401(k) with company match

Employee referral program

Job summary

Guild Garage Group in Hawaii seeks an experienced Purchasing Manager to oversee purchasing, inventory, and logistics for Raynor Hawaii Overhead Doors on Oahu. You will report to the Pearl City office and drive accuracy in orders, shipments, and vendor coordination.

You will create POs in ServiceTitan, maintain SOPs with Operations, monitor stock levels, and work with warehouse and sales to keep parts flowing and costs controlled.

Qualifications

• Experience in purchasing, logistics, inventory, or supply chain preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficient with Microsoft Office; ServiceTitan experience preferred.
• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Experience working with WMS system, inventory management system or similar preferred
• Experience with system integration

Responsibilities

• Create and process purchase orders using the ServiceTitan Purchasing Module.
• Submit approved purchase orders and monitor order status through delivery.
• Review and distribute order acknowledgements (OAs) for accuracy.
• Work with Raynor Mfg. so we can process all orders within Webconnect and ST.
• Develop and maintain purchasing procedures (SOPs) with Operations and Raynor Dixon, IL.
• Maintain attendance and reliability to support purchasing, inventory, and logistics operations.
• Adapt quickly to changing priorities, procedures, systems, and business needs.
• Demonstrate accountability and ownership; anticipate potential issues before they affect inventory levels.
• Establishes inventory control procedures, conducts physical counts and audits & maintains accurate records
• Overseeing and maintaining accurate inventory levels.
• Develop Min/Max and replenishment levels using spreadsheet then transfer into ST as Inventory goes virtual.
• Coordinate receipt of goods with warehouse to ensure ST is kept updated.
• Work with warehouse personnel on inventory replenishment requests.
• Monitors inventory levels, investigates discrepancies and works with operations, accounting and warehouse team to identify & resolve issues
• Identifying obsolete inventory, obtaining permission from Brand Manager and purging.
• Review receiving documentation and assist in verifying shipments against purchase orders.
• Coordinate container and loose cargo shipments, including freight quotes, scheduling, tracking, and communication.
• Research and develop most efficient freight methods for shipping – track costs to ensure they align with estimates.
• Maximize container consolidation with Raynor Dixon, IL and coordinate non-Raynor shipments.
• Prepare and distribute container reports, manifests, and shipment updates.
• Coordinate container deliveries and resolve shortages, discrepancies, and damage claims.
• Review purchase order invoices for accuracy prior to payment.
• Work with operations to resolve all warranty claims with all manufacturers. Keep open file with all ongoing warranty claims until resolved.
• Maintain strong vendor relationships and communicate effectively with internal departments throughout the purchasing process.
• Able to shape vendors to meet our expectations.
• Able to communicate with operations and sales to keep everyone concerned apprised as to parts/doors coming in.
• Communicate promptly and accurately with Sales, Operations, Warehouse, Accounting, vendors, freight partners, the Brand President, and Guild Purchasing team.
• Maximize efficiency in purchasing, inventory, pricing, shipping, to ensure growing customer and employee satisfaction and reducing COG.

Skills

Purchasing

Logistics

Inventory management

Supply chain

MS Office

ServiceTitan

Vendor relations

Data analysis

Tools

WMS systems

ERP systems

Spreadsheet tools

Job description

Guild Garage Group in Hawaii seeks an experienced Purchasing Manager to oversee purchasing, inventory, and logistics for Raynor Hawaii Overhead Doors on Oahu. You will report to the Pearl City office and drive accuracy in orders, shipments, and vendor coordination.

You will create POs in ServiceTitan, maintain SOPs with Operations, monitor stock levels, and work with warehouse and sales to keep parts flowing and costs controlled.