Strategic Purchasing & Inventory Coordinator

Dock & Door Tec; Elk River (MN); On-site; USD 45,000 - 75,000; Full time

Job summary

Dock & Door Tec in Minnesota is seeking a Purchasing & Inventory Coordinator who thrives on detail and problem solving to ensure the right materials are in the right place at the right time. You will own the day-to-day flow of service and project materials—from order verification through purchasing, receipt, inventory control, returns, and delivery communication—supporting the Operations team and clients.

This onsite role requires strong ERP experience, clear vendor communication, and

Qualifications

• High school diploma or equivalent required.
• 2+ years in purchasing, inventory control, or related operations.
• Experience creating POs and working with vendors.
• Familiarity with ERP systems and Excel.
• Ability to communicate clearly with vendors and teams.
• Experience in field-service or industrial equipment a plus.

Responsibilities

• Review service and project orders for complete scope, correct part numbers, quantities, pricing, lead times, freight, and vendor information before releasing purchases.
• Create and issue purchase orders in the ERP system; send orders to vendors and maintain complete purchasing records.
• Obtain and verify vendor acknowledgments. Update projected ship dates, backorders, substitutions, freight details, and other commitments in the system.
• Source parts, tools, equipment, and services from multiple manufacturers and vendors; compare total cost, availability, quality, and service.
• Develop productive vendor relationships, request improved pricing and terms, and resolve shortages, damages, incorrect shipments, credits, and invoice discrepancies.
• Communicate expected delivery dates and material-related changes to clients and internal owners in accordance with the company proven process.
• Maintain open-PO visibility and elevate risks that could affect scheduling, client commitments, cash flow, or job profitability.
• Maintain accurate inventory item records, descriptions, classes, costs, units of measure, stocking status, and related system data.
• Own routine inventory transactions, including receipts, transfers, adjustments, returns, and replenishment entries, with supporting documentation.
• Establish and maintain appropriate stocking levels for commonly used parts and materials in partnership with Operations leadership.
• Monitor usage, shortages, stockouts, excess inventory, obsolete material, and negative inventory; recommend actions.
• Coordinate cycle counts and periodic physical inventory; research variances and improve processes.
• Coordinate shipping and returns, including freight quotes, carrier selection, and tracking.
• Support warehouse receiving and staging with accurate PO information.
• Manage ERP workflow stages and ensure records are current and actionable.
• Reject or return incomplete orders with clear explanations.
• Cross-check purchasing, inventory, work-order, costing, and billing information for accurate closeout and invoicing.
• Support project costing, planned-maintenance billing, and technician workflows.

Skills

Purchasing

Inventory Control

Vendor Management

ERP Systems

Communication

Education

High School Diploma or Equivalent

Tools

Acumatica

Excel

Outlook

Microsoft 365

Job description

Dock & Door Tec in Minnesota is seeking a Purchasing & Inventory Coordinator who thrives on detail and problem solving to ensure the right materials are in the right place at the right time. You will own the day-to-day flow of service and project materials—from order verification through purchasing, receipt, inventory control, returns, and delivery communication—supporting the Operations team and clients.

This onsite role requires strong ERP experience, clear vendor communication, and