Procurement & Inventory Coordinator

West Central Technology; Willmar (MN); On-site; USD 25,000 - 39,000; Full time

Job summary

West Central Technology is seeking a Procurement Admin to join our growing team. You will process sales orders, manage vendor relationships, track purchase orders, and support inventory across our Minnesota offices.

Precision and strong communication are essential in a fast-paced, team-oriented environment. You will contribute to process improvements, assist with accounts payable/receivable, and help ensure timely renewals and accurate billing.

Qualifications

• Attention to detail is essential for this role.
• Strong organizational skills and a methodical approach to work.
• Able to manage multiple vendors, orders, and deadlines simultaneously.
• Excellent written and verbal communication with clients and internal teams.
• Experience with purchasing, inventory management, or AP/AR is a plus.
• Familiar with order entry, inventory, and accounting software (training provided).
• Basic math and reconciliation skills for invoices and billing.
• Process-oriented mindset with a drive for continuous improvement.
• Ability to collaborate across sales, service, and finance teams.

Responsibilities

• Process sales orders accurately and efficiently with the sales team.
• Coordinate with vendors to process purchase orders and fulfill orders.
• Oversee agreement renewals with inside sales, on time.
• Leverage pricing opportunities to secure best client prices.
• Maintain and grow vendor relationships.
• Track outstanding purchase orders to ensure timely fulfillment.
• Assist with gathering warranty information and processing RMAs.
• Receive inventory and manage stock levels across offices.
• Travel between offices for inventory transfers and audits.
• Assist finance with reconciling vendor invoices and resolving discrepancies.
• Help clients resolve billing questions and issues.
• Maintain up-to-date records in internal systems.
• Contribute to a positive team environment.
• Maintain organization and cleanliness of workspaces.
• Perform other duties as required.

Skills

Attention to detail

Organizational skills

Vendor management

Communication skills

Purchasing & inventory

Accounts payable/receivable

Order entry systems

Math & reconciliation

Cross-functional collaboration

Job description

West Central Technology is seeking a Procurement Admin to join our growing team. You will process sales orders, manage vendor relationships, track purchase orders, and support inventory across our Minnesota offices.

Precision and strong communication are essential in a fast-paced, team-oriented environment. You will contribute to process improvements, assist with accounts payable/receivable, and help ensure timely renewals and accurate billing.