Strategic Proposals & Marketing Coordinator

EnviroVantage, Inc; Epping (NH); On-site; USD 65,000 - 88,000; Full time

Job summary

EnviroVantage, Inc. is seeking a Marketing & Pursuit Specialist to coordinate and execute marketing, proposal, and pursuit activities that support growth.

You will partner with Business Development, Sales, Estimating, and subject matter experts to develop proposals, cap pre-qualifications, presentations, and client-facing materials. In this execution-focused role, you will maintain organized pursuit schedules, ensure compliant and polished submissions, and manage marketing content across

Qualifications

• Bachelor's degree in Marketing, Business, or related field.
• 2-4 years of experience in marketing, proposal coordination, business development, sales, communications, or a related role.
• Exceptional written, verbal, and proofreading skills with strong attention to detail.
• Ability to manage multiple priorities, competing deadlines, and complex projects in a fast-paced environment.
• Knowledge of CRM and marketing automation platforms.

Responsibilities

• Coordinate end-to-end development of proposal packages, ensuring all deliverables are completed accurately, given a final management review, and submitted on time.
• Review solicitations (RFPs, invitations to bid, bid specs, client requirements, etc.) to develop proposal package checklist, proposal development schedule, and submission plan.
• Coordinate proposal development activities, including responsibilities and deadlines to all contributors, across Business Development, Operations, Estimating, Safety, other subject matter experts, and management.
• Prepare proposal packages, pre-qualification statements, presentations, and supporting documentation.
• Draft, edit, format, and proofread proposal content prior to final review while maintaining consistency in messaging, branding, and quality.
• Build collaborative working relationships across Operations, Estimating, Project Management, Safety, and Business Development.
• Serve as an administrative and project support resource for Business Development, Sales and Estimating, including lead research; preparing materials for presentations, events, and leave-behinds; and coordinating client meeting logistics.
• Assist with updates in HubSpot: opportunity tracking, capturing meeting notes, and organizing/maintaining accurate pursuit records.
• Maintain and organize marketing collateral, capability statements, project profiles, photography, and company qualifications.
• Coordinate updates to marketing materials to ensure information remains accurate and current.
• Assist with website updates, social media content, newsletters, award submissions, and marketing communications as directed.
• Ensure all materials align with company branding standards and messaging established by leadership.

Skills

Written communication

Verbal communication

Proofreading

Project coordination

Data analysis

Marketing strategy

Education

Bachelor's degree in Marketing, Business, or related field

Tools

HubSpot

Job description

EnviroVantage, Inc. is seeking a Marketing & Pursuit Specialist to coordinate and execute marketing, proposal, and pursuit activities that support growth.

You will partner with Business Development, Sales, Estimating, and subject matter experts to develop proposals, cap pre-qualifications, presentations, and client-facing materials. In this execution-focused role, you will maintain organized pursuit schedules, ensure compliant and polished submissions, and manage marketing content across