Strategic Proposals Coordinator

WSB and Associates; Austin (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

WSB and Associates is seeking a Proposal Coordinator in Austin to drive the pursuit process from RFPs to final submission and client interviews. You will work with project managers, business development, and service area leaders to implement pursuit strategy and ensure branding consistency across proposals in the A/E/C industry.

The role emphasizes coordinating schedules, editing copy, and supporting sales strategy. Some travel and onsite work at a WSB office may be required as projects demand.

Qualifications

• Bachelor’s degree in Journalism, Communications, Marketing, or a related field.
• 25 years of experience collaborating within a regional marketing team to lead and/or support proposal activity.
• Developed understanding of effective proposal and presentation writing and production.
• Previous RFP experience with DOTs or other governmental agencies.
• Experience in the A/E/C industry is a plus.
• Experience using AI tools to develop and refine content is a plus.
• Proficiency in Adobe InDesign.
• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive).
• Working knowledge of collaboration tools such as Microsoft Teams, SharePoint, etc.
• Work is performed in an office environment; onsite work may be required.

Responsibilities

• Manage the proposal development process by coordinating with project managers across multiple service areas.
• Edit proposal content and provide strategy and branding input for RFPs, RFQs, and LOIs.
• Collaborate with business development and service area leaders to support sales strategy.
• Participate in go/no-go meetings, capture planning, and positioning activities.
• Maintain CRM entries and account management throughout the pursuit process.
• Provide copy/design editing by proofreading content for voice, grammar, and messaging.
• Set schedules and meet deadlines for each opportunity.
• Track proposal results and participate in debriefs on proposal wins/losses.
• May remain in stationary position for extended periods.
• Perform other duties as assigned.

Skills

Proposal writing

RFP experience

AI content tools

Adobe InDesign

Microsoft Office

Collaboration tools

On-site readiness

Travel readiness

Editing and copy

Branding input

Education

Bachelor’s degree in Journalism, Communications, Marketing, or related field

Tools

Adobe InDesign

Microsoft Office Suite

SharePoint / OneDrive

Teams / collaboration tools

Job description

WSB and Associates is seeking a Proposal Coordinator in Austin to drive the pursuit process from RFPs to final submission and client interviews. You will work with project managers, business development, and service area leaders to implement pursuit strategy and ensure branding consistency across proposals in the A/E/C industry.

The role emphasizes coordinating schedules, editing copy, and supporting sales strategy. Some travel and onsite work at a WSB office may be required as projects demand.