Proposal Coordinator

WSB and Associates; Austin (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

WSB and Associates is seeking a Proposal Coordinator in Austin to drive the pursuit process from RFPs to final submission and client interviews. You will work with project managers, business development, and service area leaders to implement pursuit strategy and ensure branding consistency across proposals in the A/E/C industry.

The role emphasizes coordinating schedules, editing copy, and supporting sales strategy. Some travel and onsite work at a WSB office may be required as projects demand.

Qualifications

• Bachelor’s degree in Journalism, Communications, Marketing, or a related field.
• 25 years of experience collaborating within a regional marketing team to lead and/or support proposal activity.
• Developed understanding of effective proposal and presentation writing and production.
• Previous RFP experience with DOTs or other governmental agencies.
• Experience in the A/E/C industry is a plus.
• Experience using AI tools to develop and refine content is a plus.
• Proficiency in Adobe InDesign.
• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive).
• Working knowledge of collaboration tools such as Microsoft Teams, SharePoint, etc.
• Work is performed in an office environment; onsite work may be required.

Responsibilities

• Manage the proposal development process by coordinating with project managers across multiple service areas.
• Edit proposal content and provide strategy and branding input for RFPs, RFQs, and LOIs.
• Collaborate with business development and service area leaders to support sales strategy.
• Participate in go/no-go meetings, capture planning, and positioning activities.
• Maintain CRM entries and account management throughout the pursuit process.
• Provide copy/design editing by proofreading content for voice, grammar, and messaging.
• Set schedules and meet deadlines for each opportunity.
• Track proposal results and participate in debriefs on proposal wins/losses.
• May remain in stationary position for extended periods.
• Perform other duties as assigned.

Skills

Proposal writing

RFP experience

AI content tools

Adobe InDesign

Microsoft Office

Collaboration tools

On-site readiness

Travel readiness

Editing and copy

Branding input

Education

Bachelor’s degree in Journalism, Communications, Marketing, or related field

Tools

Adobe InDesign

Microsoft Office Suite

SharePoint / OneDrive

Teams / collaboration tools

Job description

Proposal Coordinator

Forge ahead with WSB. We are seeking a Proposal Coordinator to add to our team. The Proposal Coordinator plays a key role in managing the pursuit process from initial receipt of Request for Proposal (RFP), Request for Qualifications (RFQ), and Letters of Interest (LOI) to final submission and client interview. This position collaborates with project managers, business development, and service area leaders to implement pursuit strategy and ensure consistent branding throughout each proposal to position the company for success in the architecture, engineering, and construction (A/E/C) industry.

WSB was founded on the understanding that culture drives results, and we've dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.

What you will do:

• Manage the proposal development process by coordinating with project managers across multiple service areas.
• Edit proposal content and provide strategy and branding input for RFPs, RFQs, and LOIs.
• Collaborate with business development and service area leaders to support sales strategy.
• Participate in go/no-go meetings, capture planning, and positioning activities.
• Maintain CRM entries and account management throughout the pursuit process.
• Provide copy/design editing by proofreading content for voice, grammar, and messaging.
• Set schedules and meet deadlines for each opportunity.
• Track proposal results and participate in debriefs on proposal wins/losses.
• May remain in stationary position for extended periods.
• Perform other duties as assigned.

What you will bring:

• Bachelors degree in Journalism, Communications, Marketing, or a related field.
• 25 years of experience collaborating within a regional marketing team to lead and/or support proposal activity.
• Developed understanding of effective proposal and presentation writing and production.
• Previous RFP experience with DOTs or other governmental agencies
• Experience in the A/E/C industry is a plus.
• Experience using AI tools to develop and refine content is a plus.
• Proficiency in Adobe InDesign.
• Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).
• Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Work is primarily performed in an office environment with standard office equipment.
• Must be able to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.
• Travel or field visits may be required to support project needs or stakeholder collaboration.
• Travel may be required.

What you will bring:

• Bachelors degree in Journalism, Communications, Marketing, or a related field.
• 25 years of experience collaborating within a regional marketing team to lead and/or support proposal activity.
• Developed understanding of effective proposal and presentation writing and production.
• Previous RFP experience with DOTs or other governmental agencies
• Experience in the A/E/C industry is a plus.
• Experience using AI tools to develop and refine content is a plus.
• Proficiency in Adobe InDesign.
• Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).
• Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Work is primarily performed in an office environment with standard office equipment.
• Must be able to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.
• Travel or field visits may be required to support project needs or stakeholder collaboration.
• Travel may be required.

Who We Are:

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short-and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers website is accessible to all. If you need assistance completing your online application, please email [e-mail].

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [e-mail]. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies:

WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.

$65k-75k