Strategic Projects & Operations Coordinator

Concordia University Texas; Austin (TX); On-site; USD 45,000 - 62,000; Full time

Job summary

Concordia University Texas in Austin is seeking a Projects and Operations Coordinator to move initiatives from assignment to completion across Enrollment Management, Marketing, and Communications. Reporting to the vice president, you will organize project timelines, track next steps, and provide administrative support for the division.

You will collaborate with division leaders, staff, student employees, campus partners, and external vendors, coordinating tasks such as recruitment drives,

Qualifications

• Associate degree with relevant experience.
• Experience organizing projects, events, schedules, or administrative work.
• Strong organizational skills with attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage multiple assignments and follow up on deadlines.
• Proficiency with Microsoft 365 and related tools.
• Ability to work independently and seek guidance when priorities are unclear.
• Commitment to Concordia University Texas mission and values.
• Dedication to diversity, inclusion, and equity in higher education.

Responsibilities

• Translate approved projects into clear task lists, schedules, milestones, and next steps.
• Maintain the division’s shared project tracker and calendar, keeping assignments, deadlines, and status information current.
• Coordinate project intake by gathering the purpose, audience, requested deliverables, deadlines, and other information.
• Follow up with assigned contributors, confirm progress, and identify missing information or decisions.
• Coordinate collection and routing of copy, images, feedback, and other materials for creative and communications projects.
• Organize review and approval steps, documenting decisions and helping contributors work from the current version of materials.
• Prepare concise project updates for the vice president and division leaders.
• Flag competing deadlines, changes in scope, and capacity concerns to determine priorities.
• Support event planning through schedules, registration tracking, materials coordination, vendor communication, and other logistics.

Skills

Project coordination

Organization skills

Communication

Microsoft 365

Education

Associate degree or higher

Tools

Microsoft 365 Suite

Project management software

Job description

Concordia University Texas in Austin is seeking a Projects and Operations Coordinator to move initiatives from assignment to completion across Enrollment Management, Marketing, and Communications. Reporting to the vice president, you will organize project timelines, track next steps, and provide administrative support for the division.

You will collaborate with division leaders, staff, student employees, campus partners, and external vendors, coordinating tasks such as recruitment drives,