Strategic Projects & Events Coordinator

Mosaic Human Capital Solutions; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Mosaic Human Capital Solutions is seeking an Executive Projects and Events Coordinator to partner with executive leadership, coordinate cross-functional initiatives, and plan events from concept to completion.

The role demands strong judgment, discretion, flexibility, and ownership in a fast-moving environment, with responsibilities spanning planning, communications, meetings, budgets, and stakeholder engagement.

Qualifications

• Three or more years of experience in project coordination, operations, event planning, or related roles.

Responsibilities

• Partner with executive leadership to organize priorities and ensure commitments are tracked.
• Coordinate cross-functional projects with work plans, timelines, and trackers.
• Prepare agendas, briefing materials, and meeting notes; monitor follow-through.
• Draft communications, reports, and updates on behalf of leadership.
• Plan and execute meetings, workshops, and events from concept through post-event follow-up.
• Manage event logistics including venues, vendors, registrations, and run-of-show documents.
• Track budgets, coordinate contracts and invoices, and ensure alignment with plans.
• Serve as a dependable contact for staff, vendors, and stakeholders.
• Support executive scheduling and protect time for key priorities.
• Create repeatable systems, templates, and checklists to improve organization and execution.

Skills

Project coordination

Event planning

Communication

Vendor management

Budget tracking

Cross-functional collaboration

Microsoft Office

Google Workspace

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Mosaic Human Capital Solutions is seeking an Executive Projects and Events Coordinator to partner with executive leadership, coordinate cross-functional initiatives, and plan events from concept to completion.

The role demands strong judgment, discretion, flexibility, and ownership in a fast-moving environment, with responsibilities spanning planning, communications, meetings, budgets, and stakeholder engagement.