Strategic Project Manager, Arts & Theatre

San Diego Organizing Project; California (MO); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) after year one

Job summary

The Old Globe in San Diego seeks an organized, proactive Project Manager to support cross-department strategic initiatives and advance the theatre’s long-term goals. This newly created role reports to the Managing Director and collaborates with Artistic, Production, Philanthropy, Marketing and Operations to drive successful execution.

Responsibilities include planning, budgeting, scheduling, risk management, and senior leadership reporting across multiple departments, ensuring timely delivery

Qualifications

• 3–5 years of project management and/or theatre operations and management experience.
• Experience working in a nonprofit, performing arts, or cultural organization is strongly preferred.
• Strong organizational skills with the ability to manage multiple projects and competing deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to collaborate effectively with a wide range of people and departments while maintaining attention to detail and follow-through.
• Experience with Microsoft Office, including Word and Excel.
• Proficiency with project management platforms such as Asana, Trello, or similar software.
• Ability to maintain confidentiality and handle sensitive organizational and patron information.
• Salary range $80,000 - $90,000.

Responsibilities

• Develop and manage project plans, timelines, milestones, and deliverables for organizational and departmental initiatives.
• Coordinate cross-departmental projects from initiation through completion.
• Monitor project progress and proactively identify scheduling conflicts, risks, and resource constraints.
• Facilitate project meetings, prepare agendas, document action items, and follow up on outstanding tasks.
• Maintain project management tools, calendars, and reporting systems.
• Serve as a liaison among departments to support effective communication and collaboration.
• Coordinate organization-wide initiatives, including strategic planning projects, operational improvements, and special engagements.
• Support the Managing Director in implementing institutional goals and tracking organizational priorities.
• Assist with annual planning cycles and major organizational milestones.
• Coordinate with relevant departments to ensure administrative timelines associated with theatrical productions and organizational events are effectively planned and communicated.
• Work with department leaders to identify and manage project dependencies.
• Ensure relevant projects are reflected in organizational calendars to improve visibility across departments.
• Assist in developing standardized project management processes and documentation.
• Prepare status reports and project dashboards for senior leadership.
• Track project budgets, contracts, and vendor deliverables as assigned.
• Maintain organized project documentation and institutional resources.
• Recommend improvements to workflow, communication, and project management practices.
• Perform other duties as assigned.

Skills

Project management

Organizational skills

Communication

Collaboration

Tools

Asana

Trello

Microsoft Word

Microsoft Excel

Job description

The Old Globe in San Diego seeks an organized, proactive Project Manager to support cross-department strategic initiatives and advance the theatre’s long-term goals. This newly created role reports to the Managing Director and collaborates with Artistic, Production, Philanthropy, Marketing and Operations to drive successful execution.

Responsibilities include planning, budgeting, scheduling, risk management, and senior leadership reporting across multiple departments, ensuring timely delivery