Strategic Project Coordinator for Contracts & Delivery

CyOne; Aberdeen (MD); On-site; USD 100,000 - 120,000; Full time

Job summary

CyOne is seeking a highly organized and detail-oriented Project Coordinator to support project operations, scheduling, documentation, travel, and contract administration. The role includes assisting with reporting, meetings, and ensuring deliverables meet scope and schedule.

The position will coordinate with subcontractors and team members, track milestones and action items, support risk and issue management, and help prepare project reports for management and customers.

Qualifications

• Associate degree or higher in a related field; Bachelor’s preferred.
• 3+ years of administrative, project coordination, or office management experience.
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience preparing reports, presentations, and meeting documentation.
• Strong attention to detail and follow-through.
• Ability to work independently and collaboratively across teams.

Responsibilities

• Monitor project status and provide administrative support to project managers and executives.
• Prepare capture action items and distribute meeting minutes.
• Identify tasks outside the awarded scope and coordinate ROMs with program management.
• Maintain project documentation, licenses, records, status reports, and correspondence.
• Coordinate schedules, meetings, conference calls, and project reviews.
• Track project schedules, milestones, deliverables, and action items.
• Support proposal development activities and contract administration tasks.
• Assist with travel coordination and logistics for employees and customers.
• Maintain filing systems, project repositories, and corporate records.
• Coordinate communications between management, staff, customers, subcontractors, and partners.
• Assist with procurement requests, office operations, and supply management.
• Support monthly status reporting and other management reporting requirements.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Independent and collaborative work

Education

Associate degree in Business Administration/Project Management/Communications

Bachelor's degree preferred

Tools

Microsoft Office 365

SharePoint

Microsoft Teams

PowerPoint

Job description

CyOne is seeking a highly organized and detail-oriented Project Coordinator to support project operations, scheduling, documentation, travel, and contract administration. The role includes assisting with reporting, meetings, and ensuring deliverables meet scope and schedule.

The position will coordinate with subcontractors and team members, track milestones and action items, support risk and issue management, and help prepare project reports for management and customers.