Healthcare Project Coordinator

Stout; Houston (TX); On-site; USD 74,000 - 135,000; Full time

Benefits offered by this job

Flexible work schedules

Discretionary time off

Job summary

Stout is seeking a Project Administrator in Houston to support client engagements across the firm. You will coordinate onboarding, planning, staffing, and project logistics while ensuring accuracy in budgets and documentation.

Work closely with Managing Directors and engagement teams to deliver high-quality client service, manage invoicing, and maintain compliant engagement records in a fast-paced environment.

Qualifications

• Bachelor's degree preferred in Business Administration, Legal Studies, Finance, Accounting, Project Management, or related field.
• 5+ years of experience supporting consulting, legal, accounting, financial advisory, or other professional services engagements.
• Experience coordinating multiple client projects in a fast-paced, deadline-driven environment.
• Experience supporting project financial administration, including budgeting, work-in-process (WIP), invoicing, or reporting.
• Excellent written and verbal communication skills with a strong client service orientation.

Responsibilities

• Coordinate onboarding, engagement setup, and project initiation activities.
• Partner with Directors and teams to support project planning, staffing, and resource coordination.
• Monitor milestones, deliverables, and engagement timelines for successful execution.
• Track budgets, WIP, and project financials; communicate updates to engagement leaders.
• Prepare draft invoices and support the billing process with finance and teams.
• Maintain engagement documentation, project records, and administrative files.
• Coordinate meetings and client communications for internal and external stakeholders.
• Support engagement reporting with project status updates and operational reports.
• Ensure adherence to firm policies and quality standards; drive process improvements.
• Manage multiple engagements concurrently with accuracy and responsiveness.

Skills

Organizational skills

Project coordination

Communication skills

Attention to detail

Problem solving

Cross-functional collaboration

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Stout is seeking a Project Administrator in Houston to support client engagements across the firm. You will coordinate onboarding, planning, staffing, and project logistics while ensuring accuracy in budgets and documentation.

Work closely with Managing Directors and engagement teams to deliver high-quality client service, manage invoicing, and maintain compliant engagement records in a fast-paced environment.