Growth-Focused Project Coordinator

apexcompanies; Glastonbury (CT); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Annual bonus opportunities

Performance-based bonuses

401k match

Job summary

Apex Companies in Glastonbury, CT is seeking a Project Administrator to support Project Managers and technical teams with contract administration, project setup, and coordination of schedules and deliverables.

This role requires strong Microsoft Office 365 skills, attention to detail, and the ability to work independently and within a team. The position offers on-site work at our Glastonbury office with opportunities for professional growth and bonuses.

Qualifications

• 3+ years of experience in an administrative support or project coordination role.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements.
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
• Support invoice preparation, accounts payable coordination, and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings, take notes, and distribute action items.
• Provide general administrative support to project teams across other offices.
• Coordinate with the internal Health and Safety department to complete project requirements and communicate with our external partners to schedule and coordinate work.

Skills

Administrative support

Microsoft Office 365

SharePoint

Communication skills

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

SharePoint

Job description

Apex Companies in Glastonbury, CT is seeking a Project Administrator to support Project Managers and technical teams with contract administration, project setup, and coordination of schedules and deliverables.

This role requires strong Microsoft Office 365 skills, attention to detail, and the ability to work independently and within a team. The position offers on-site work at our Glastonbury office with opportunities for professional growth and bonuses.