Strategic Project Billing & NetSuite Expert

PMA Consultants LLC; Ann Arbor (MI); Hybrid; USD 83,000 - 98,000; Full time

Job summary

PMA Consultants LLC is seeking a Project Billings Specialist for a hybrid role at our Ann Arbor headquarters. You will issue invoices for services, maintain contract documents, and monitor accounts receivable and budgets using NetSuite.

The role requires strong attention to detail, experience with NetSuite, and excellent communication to coordinate with project managers and clients. This position supports our FP&A/Contracts team and fosters internal collaboration.

Qualifications

• Bachelor's or associate degree in business or accounting preferred or at least 10 years of relevant work experience.
• 5+ years of project accounting experience in a similar role with billing and general accounting duties.
• Experience with NetSuite and NetSuite billings module.
• Experience with other relevant software (e.g. Oracle, SAP, Deltek Vision).
• Proficiency in MS Office, primarily Excel.
• Knowledge of relevant laws, ethics, and confidentiality guidelines.

Responsibilities

• Prepare monthly invoices using NetSuite, summarizing time charges by employee and project.
• Customize invoices following multiple clients' requirements.
• Keep project records and project files organized, updated, and easily accessible.
• Set up new projects and tasks in NetSuite following internal guidelines.
• Monitor and manage project account balances to identify outstanding debts or inconsistencies.
• Communicate with project managers and clients to resolve payment issues.
• Organize timesheet data for invoices and coordinate sub-consultants' invoices and expenses.
• Monitor project budgets to ensure the projects stay within the approved budget.
• Alert project managers when approaching budget maximums.
• Answer questions and handle communications with clients regarding invoices and collection duties.
• Participate in internal initiatives supporting other departments.

Skills

Excellent communication

Organizational skills

Attention to detail

Prioritization

Reliability

Problem solving

Education

Bachelor's or associate degree in business or accounting

Tools

NetSuite

NetSuite billings module

Oracle

SAP

Deltek Vision

MS Office / Excel

Job description

PMA Consultants LLC is seeking a Project Billings Specialist for a hybrid role at our Ann Arbor headquarters. You will issue invoices for services, maintain contract documents, and monitor accounts receivable and budgets using NetSuite.

The role requires strong attention to detail, experience with NetSuite, and excellent communication to coordinate with project managers and clients. This position supports our FP&A/Contracts team and fosters internal collaboration.