Strategic Project & Admin Coordinator III

Health Care Service Corp.; Richardson (TX); On-site; USD 38,000 - 79,000; Full time

Job summary

Health Care Service Corporation in Richardson, TX is seeking a Project & Administrative Coordinator III to partner with Account Management, providing administrative, operational, and project coordination support for Open Enrollment initiatives and client-facing events. This role emphasizes meticulous organization and cross-functional collaboration to ensure timely delivery of client services.

You will coordinate travel, expense management, calendars, meeting logistics, and cross-functional

Qualifications

• High School diploma or GED.
• 3 years experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and project coordination skills.
• Experience coordinating travel and managing expense reporting.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines and prioritize competing demands.
• Strong customer service and relationship management skills.
• Ability to work independently while supporting a collaborative team environment.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Coordinate travel arrangements for team members and manage meeting logistics.
• Prepare, submit, and track expense reports in accordance with company policies and timelines.
• Support planning and execution of Open Enrollment events, client meetings, and benefit education sessions.
• Maintain and manage calendars, meeting schedules, and event coordination for leadership.
• Assist with organizing client presentations, materials, agendas, and follow-up items.
• Coordinate vendor, client, and internal meeting logistics, including conference room bookings and virtual setup.
• Track enrollment, client, and project deadlines to ensure timely deliverables.
• Maintain records and filing for client accounts and activities.
• Support creation, distribution, and tracking of client communications and enrollment materials.
• Monitor procurement of event supplies and materials.
• Collaborate with internal partners to support client service initiatives.
• Provide administrative support for account management projects and reporting needs.
• Assist with coordinating training sessions, team meetings, and department events.
• Serve as a point of contact for requests from Account Managers and leadership.
• Demonstrate attention to detail and ability to manage multiple priorities.

Skills

Microsoft Office Suite

Organizational skills

Project coordination

Travel coordination

Communication skills

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Health Care Service Corporation in Richardson, TX is seeking a Project & Administrative Coordinator III to partner with Account Management, providing administrative, operational, and project coordination support for Open Enrollment initiatives and client-facing events. This role emphasizes meticulous organization and cross-functional collaboration to ensure timely delivery of client services.

You will coordinate travel, expense management, calendars, meeting logistics, and cross-functional