Hybrid Project & Administrative Coordinator III

Health Care Service Corporation; Richardson (TX); On-site; USD 25,000 - 52,000; Full time

Job summary

Health Care Service Corporation in Richardson, TX is seeking an in-office Project & Administrative Coordinator III to support the Account Management team. This role blends administrative duties with project coordination for Open Enrollment events, client meetings, and reporting across fast-paced operations.

Ideal candidates are highly organized with strong communication, calendar management, travel coordination, and expense-tracking skills.

Qualifications

• High School diploma or GED required.
• 3 years experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational and project coordination skills.
• Experience coordinating travel and managing expense reporting.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines and priorities.
• Strong customer service and relationship management skills.
• Ability to work independently while supporting a collaborative team environment.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Coordinate and manage travel arrangements for Account Management team members.
• Prepare, submit, and track expense reports.
• Support planning, coordination, and execution of Open Enrollment events and client meetings.
• Maintain calendars, meeting schedules, and event coordination for leadership.
• Assist with organizing client presentations, materials, agendas, and follow-up items.
• Coordinate meeting logistics, including conference rooms and virtual setups.
• Track enrollment, client, and project deadlines to ensure timely deliverables.
• Maintain records and filing systems for client accounts and activities.
• Support creation and distribution of client communications and enrollment materials.
• Monitor procurement of event supplies and meeting materials for client-facing activities.
• Collaborate with internal partners to support client service initiatives.
• Provide administrative support for projects, initiatives, and reporting.
• Assist with training sessions, team meetings, and department events.

Skills

Communication skills

Organizational skills

Time management

Independent work

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Health Care Service Corporation in Richardson, TX is seeking an in-office Project & Administrative Coordinator III to support the Account Management team. This role blends administrative duties with project coordination for Open Enrollment events, client meetings, and reporting across fast-paced operations.

Ideal candidates are highly organized with strong communication, calendar management, travel coordination, and expense-tracking skills.