Project & Administrative Coordinator III

HCSC Group; Richardson, Northern (TX, KY); Hybrid; USD 38,000 - 78,000; Full time

Job summary

Health Care Service Corporation (HCSC) is seeking a Project & Administrative Coordinator III to support the Account Management team with administrative, operational, and project coordination duties on-site. The role balances calendar management, travel, expense reporting, and event coordination to ensure timely delivery of client services and enrollment activities.

The position emphasizes organization, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment

Qualifications

• High School diploma or GED is required.
• 3 years' experience with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and Teams.
• Strong organizational and project coordination skills.
• Experience coordinating travel and managing expense reporting.
• Excellent verbal and written communication and ability to manage multiple deadlines.

Responsibilities

• Coordinate and manage travel arrangements for Account Management team members, including airfare, hotel accommodations, rental cars, and meeting logistics.
• Prepare, submit, and track expense reports in accordance with company policies and timelines.
• Support the planning, coordination, and execution of Open Enrollment events, client meetings, and benefit education sessions.
• Maintain and manage calendars, meeting schedules, and event coordination for account management leadership and team members.
• Assist with organizing client presentations, materials, meeting agendas, and follow-up action items.
• Coordinate vendor, client, and internal meeting logistics, including conference room bookings and virtual meeting setup.
• Track key enrollment, client, and project deadlines to ensure timely completion of deliverables.
• Maintain accurate records, documentation, and filing systems related to client accounts and account management activities.
• Support the creation, distribution, and tracking of client communications and enrollment materials.
• Monitor and assist with procurement of event supplies, promotional items, and meeting materials for client-facing activities.
• Collaborate with internal business partners to support client service initiatives and operational processes.
• Provide administrative support for account management projects, special initiatives, and reporting needs.
• Assist with coordinating training sessions, team meetings, and department events.
• Serve as a point of contact for logistical and administrative requests from Account Managers and leadership.
• Demonstrate strong attention to detail, organization, and the ability to manage multiple priorities in a fast paced environment.

Skills

Microsoft Office

Organizational skills

Project coordination

Travel coordination

Expense reporting

Communication skills

Work independently

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Job Summary

This is an in-office 3 days a week role. The Project & Administrative Coordinator III serves as a key partner to the Account Management team by providing a blend of administrative, operational, and project coordination support. This role is responsible for ensuring the efficient execution of team activities, client-facing events, open enrollment initiatives, and operational processes through effective planning, organization, and follow-through. The position coordinates travel, expense management, meeting logistics, calendar management, and cross‑functional activities while supporting multiple projects and deadlines in a fast paced environment. The ideal candidate is highly organized, detail-oriented, and capable of balancing administrative responsibilities with project coordination duties to support client service excellence and business objectives.

Responsibilities

• Coordinate and manage travel arrangements for Account Management team members, including airfare, hotel accommodations, rental cars, and meeting logistics.
• Prepare, submit, and track expense reports in accordance with company policies and timelines.
• Support the planning, coordination, and execution of Open Enrollment events, client meetings, and benefit education sessions.
• Maintain and manage calendars, meeting schedules, and event coordination for account management leadership and team members.
• Assist with organizing client presentations, materials, meeting agendas, and follow-up action items.
• Coordinate vendor, client, and internal meeting logistics, including conference room bookings and virtual meeting setup.
• Track key enrollment, client, and project deadlines to ensure timely completion of deliverables.
• Maintain accurate records, documentation, and filing systems related to client accounts and account management activities.
• Support the creation, distribution, and tracking of client communications and enrollment materials.
• Monitor and assist with procurement of event supplies, promotional items, and meeting materials for client-facing activities.
• Collaborate with internal business partners to support client service initiatives and operational processes.
• Provide administrative support for account management projects, special initiatives, and reporting needs.
• Assist with coordinating training sessions, team meetings, and department events.
• Serve as a point of contact for logistical and administrative requests from Account Managers and leadership.
• Demonstrate strong attention to detail, organization, and the ability to manage multiple priorities in a fast paced environment.

Required Skills

• High School diploma or GED.
• 3 years experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and project coordination skills.
• Experience coordinating travel and managing expense reporting.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines and prioritize competing demands.
• Strong customer service and relationship management skills.
• Ability to work independently while supporting a collaborative team environment.
• High level of professionalism, discretion, and attention to detail.

Preferred Qualifications

• Experience supporting Account Management, Client Services, Sales, Benefits Administration, or Operations teams.
• Experience coordinating projects, events, or enrollment-related activities.
• Strong meeting and event planning capabilities.
• Experience working in a healthcare, insurance, or benefits administration environment.
• Ability to identify process improvements and support operational efficiencies.

Pay Transparency Statement

At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting https://careers.hcsc.com/totalrewards. The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan.

HCSC Employment Statement

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics.

Base Pay Range $18.46 - $37.84 Exact compensation may vary based on skills, experience, and location.

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For more than 80 years, HCSC has been dedicated to expanding access to high-quality, cost-effective health care and equipping our members with information and tools to make the best health care decisions for themselves and their families.

As an industry leader, HCSC also has been helping to make the health care system work better for all Americans. To remain a leader, we offer compelling careers that encourage resourcefulness, strategic thought and empower you to make a difference in the lives of our members and their communities. Today, with the industry at an important crossroad, HCSC is reimagining health care and looking for original thinkers who aren’t afraid to make innovative contributions.

We are an Equal Opportunity Employment employer dedicated to workforce diversity and a drug-free and smoke-free workplace. Learn more about HCSC, our commitment to our members and the opportunity you’ll have to improve health care delivery in an open, collaborative environment.

HCSC is committed to diversity in the workplace and to providing equal opportunity to employees and applicants. If you are an individual with a disability or a disabled veteran and need an accommodation or assistance in either using the Careers website or completing the application process, you can call us at 1-866-977-7378 to request reasonable accommodations. Please note that only requests for accommodations in the application process will be returned. All applications, including resumes, must be submitted through HCSC's Career website on-line application process. If you have general questions regarding the status of an existing application, navigate to "candidate home" to view your job submissions.