Strategic Program Operations Analyst

University of Washington; Seattle (WA); On-site; USD 61,000 - 92,000; Full time

Job summary

The University of Washington's Department of Dermatology seeks a Program Operations Analyst to provide executive-level financial and operational analysis, planning, and recommendations across research programs, departmental operations, and endowment budgets.

Reporting to the Associate Director of Finance & Operations, this role supports budgeting, forecasting, payroll analysis, and process improvements to ensure compliant, efficient, and sustainable programs across multiple sites.

Qualifications

• Bachelor's degree or equivalent experience in business, accounting, or related field.
• Two years of budget analysis and operational experience in a large organization.

Responsibilities

• Perform complex financial and operational analyses using data from Workday, BI Portal, Tableau, and other UW systems to support departmental leadership, strategic planning, budgeting, and decision-making.
• Develop, maintain, and improve financial reports, forecasting models, budget tools, dashboards, and other mechanisms used to monitor departmental operations, expenditures, payroll, and financial performance.
• Collaborate with department finance and leadership teams in developing the annual budget and operating plan, including long-term financial projections and analyses supporting new and existing programs.
• Analyze and reconcile departmental financial transactions, journal entries, program budgets, and professional development funds; provide quality assurance and ensure appropriate documentation and compliance with University and GAAP requirements.
• Support month-end, fiscal year-end, and biennium closing activities and interpret financial information, policies, and procedures for departmental programs.
• Serve as a departmental subject matter expert on Workday payroll processes and manage payroll-related activities for faculty, staff, residents, and fellows.
• Manage and analyze Salary Costing Allocations, expense transfers, salary transfers, and complex funding allocations; identify and resolve payroll discrepancies and compliance issues in collaboration with departmental and institutional partners.
• Develop and maintain payroll analysis and tracking tools, conduct payroll audits, prepare salary projections, and implement improvements that increase the accuracy and efficiency of payroll processes.
• Analyze existing financial and administrative processes, identify opportunities for improvement, and develop sustainable procedures, protocols, tools, and training resources that improve efficiency, accuracy, and compliance.
• Lead or support financial projects and initiatives, including departmental equipment inventory, graduate student tuition payments, contracts and agreements, and other operational activities.
• Serve as a primary liaison with Integrated Resources Finance Operations and other University, School of Medicine, hospital, and funding-agency partners regarding financial processes, technical questions, and operational changes.
• Develop and deliver financial systems, reporting, payroll, and departmental process training and resources for faculty and staff.

Skills

Analytical thinking

Communication

Problem solving

Education

Bachelor's degree in Business, Accounting, or a related field

Tools

Workday

Tableau

BI Portal

SharePoint

Job description

The University of Washington's Department of Dermatology seeks a Program Operations Analyst to provide executive-level financial and operational analysis, planning, and recommendations across research programs, departmental operations, and endowment budgets.

Reporting to the Associate Director of Finance & Operations, this role supports budgeting, forecasting, payroll analysis, and process improvements to ensure compliant, efficient, and sustainable programs across multiple sites.