Program Operations Analyst (NE S 7)

University of Washington; Seattle (WA); On-site; USD 61,000 - 92,000; Full time

Job summary

The University of Washington's Department of Dermatology seeks a Program Operations Analyst to provide executive-level financial and operational analysis, planning, and recommendations across research programs, departmental operations, and endowment budgets.

Reporting to the Associate Director of Finance & Operations, this role supports budgeting, forecasting, payroll analysis, and process improvements to ensure compliant, efficient, and sustainable programs across multiple sites.

Qualifications

• Bachelor's degree or equivalent experience in business, accounting, or related field.
• Two years of budget analysis and operational experience in a large organization.

Responsibilities

• Perform complex financial and operational analyses using data from Workday, BI Portal, Tableau, and other UW systems to support departmental leadership, strategic planning, budgeting, and decision-making.
• Develop, maintain, and improve financial reports, forecasting models, budget tools, dashboards, and other mechanisms used to monitor departmental operations, expenditures, payroll, and financial performance.
• Collaborate with department finance and leadership teams in developing the annual budget and operating plan, including long-term financial projections and analyses supporting new and existing programs.
• Analyze and reconcile departmental financial transactions, journal entries, program budgets, and professional development funds; provide quality assurance and ensure appropriate documentation and compliance with University and GAAP requirements.
• Support month-end, fiscal year-end, and biennium closing activities and interpret financial information, policies, and procedures for departmental programs.
• Serve as a departmental subject matter expert on Workday payroll processes and manage payroll-related activities for faculty, staff, residents, and fellows.
• Manage and analyze Salary Costing Allocations, expense transfers, salary transfers, and complex funding allocations; identify and resolve payroll discrepancies and compliance issues in collaboration with departmental and institutional partners.
• Develop and maintain payroll analysis and tracking tools, conduct payroll audits, prepare salary projections, and implement improvements that increase the accuracy and efficiency of payroll processes.
• Analyze existing financial and administrative processes, identify opportunities for improvement, and develop sustainable procedures, protocols, tools, and training resources that improve efficiency, accuracy, and compliance.
• Lead or support financial projects and initiatives, including departmental equipment inventory, graduate student tuition payments, contracts and agreements, and other operational activities.
• Serve as a primary liaison with Integrated Resources Finance Operations and other University, School of Medicine, hospital, and funding-agency partners regarding financial processes, technical questions, and operational changes.
• Develop and deliver financial systems, reporting, payroll, and departmental process training and resources for faculty and staff.

Skills

Analytical thinking

Communication

Problem solving

Education

Bachelor's degree in Business, Accounting, or a related field

Tools

Workday

Tableau

BI Portal

SharePoint

Job description

Job Description

The Department of Dermatology has an outstanding opportunity for a Program Operations Analyst to join their team.

About This Opportunity

Reporting to the Associate Director of Finance & Operations, the Program Operations Analyst provides executive-level financial and operational analysis, planning, and recommendations in support of the Department of Dermatology's research programs, departmental operations, and endowment budgets. This position performs complex budgetary, payroll, and operational analysis to support strategic decision-making, effective resource management, and the financial sustainability of departmental programs.

The Program Operations Analyst supports a complex academic, research, and clinical enterprise operating across multiple sites and works collaboratively with departmental leadership, faculty, principal investigators, staff, and institutional partners. The position exercises independent judgment in analyzing financial and operational information, developing recommendations, resolving complex issues, and ensuring departmental activities comply with University, state, federal, and applicable funding requirements.

Key Responsibilities

Financial Analysis, Reporting & Management – 45%:

• Perform complex financial and operational analyses using data from Workday, BI Portal, Tableau, and other UW systems to support departmental leadership, strategic planning, budgeting, and decision-making.
• Develop, maintain, and improve financial reports, forecasting models, budget tools, dashboards, and other mechanisms used to monitor departmental operations, expenditures, payroll, and financial performance.
• Collaborate with department finance and leadership teams in developing the annual budget and operating plan, including long-term financial projections and analyses supporting new and existing programs.
• Analyze and reconcile departmental financial transactions, journal entries, program budgets, and professional development funds; provide quality assurance and ensure appropriate documentation and compliance with University and GAAP requirements.
• Support month-end, fiscal year-end, and biennium closing activities and interpret financial information, policies, and procedures for departmental programs.

Payroll Management – 30%:

• Serve as a departmental subject matter expert on Workday payroll processes and manage payroll-related activities for faculty, staff, residents, and fellows.
• Manage and analyze Salary Costing Allocations, expense transfers, salary transfers, and complex funding allocations; identify and resolve payroll discrepancies and compliance issues in collaboration with departmental and institutional partners.
• Develop and maintain payroll analysis and tracking tools, conduct payroll audits, prepare salary projections, and implement improvements that increase the accuracy and efficiency of payroll processes.

Process Improvement & Financial Projects – 25%:

• Analyze existing financial and administrative processes, identify opportunities for improvement, and develop sustainable procedures, protocols, tools, and training resources that improve efficiency, accuracy, and compliance.
• Lead or support financial projects and initiatives, including departmental equipment inventory, graduate student tuition payments, contracts and agreements, and other operational activities.
• Serve as a primary liaison with Integrated Resources Finance Operations and other University, School of Medicine, hospital, and funding-agency partners regarding financial processes, technical questions, and operational changes.
• Develop and deliver financial systems, reporting, payroll, and departmental process training and resources for faculty and staff.

Required Qualifications

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor's degree in Business, Accounting, or a related field, or equivalent experience.
• Two years of related operational and budget analysis experience within a large corporate or university environment.

Additional Qualifications

• Working knowledge of Excel and financial and administrative systems, including SharePoint, Workday, and other financial management and reporting tools.
• Strong organizational, written and verbal communication, analytical, and problem-solving skills.
• Experience with research administration.
• Demonstrated ability to analyze complex financial and operational information and communicate findings effectively.

Preferred Qualifications

• Previous experience working in an academic university, clinical, research, or administrative environment.
• Experience working within a complex academic medical center or health care environment.
• Experience with University of Washington financial, payroll, and administrative systems.
• Experience supporting operations across multiple organizational units or locations.

Compensation, Benefits And Position Details

Pay Range Minimum

$61,080.00 annual

Pay Range Maximum

$91,608.00 annual

Other Compensation

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.