Strategic Procurement & Travel Administrator

King-County,-W; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

King County Metro Transit's Employee Services Division is seeking a Purchasing and Travel Administrator to oversee procurement, accounts payable, vendor contract management, and employee travel with precision and public-service commitment.

The role emphasizes collaboration, accuracy, and adherence to policies, supporting King County’s mission and its ACTIVATE values. The position is a Term Limited Temporary/Special Duty Assignment with potential extension and eligibility for future vacancies.

Qualifications

• Minimum of two years’ experience performing complex accounts payable, reporting, procurement, vendor contract management and expense reimbursement duties OR an equivalent combination of education and experience that demonstrates the ability to perform the role effectively.
• Experience independently reviewing and processing vendor invoices and reimbursement accurately and on time.
• Experience in vendor account management and applying proper data collection procedures and principles to ensure compliant, accurate, and well-organized system records.
• Strong attention to detail with experience researching, verifying, troubleshooting, and resolving accounting discrepancies and payment issues.
• Ability to develop, prepare, and maintain complex database reports, including charts, graphs, and tables.
• Strong customer service skills, including experience building and maintaining respectful and collaborative relationships with diverse colleagues, internal and external stakeholders such as vendors, and other King County agencies.
• Experience producing work under tight deadlines, multitasking effectively amidst frequent interruptions, and managing competing priorities efficiently.
• Demonstrated ability to adapt in a dynamic work environment while managing high volumes of diverse tasks.
• Experience using enterprise financial systems such as Oracle Enterprise Business Solutions (EBS), SAP Concur, or similar systems.
• Technologically adept with strong proficiency including use of Microsoft Word, Excel, Outlook, SharePoint, PowerPoint, MS Teams, and Adobe.

Responsibilities

• Serve as the Employee Services Division’s subject matter expert and primary liaison for procurement, accounts payable, vendor contract management, and travel processes.
• Manage all accounts payable activities, including processing invoices and payments, verifying vendor and contract information, obtaining and applying accurate account charge codes, and ensuring adherence to required controls, procedures, and policies.
• Assist employees with purchasing needs and travel requests, review submissions for completeness and accuracy, and ensure timely processing of expense reports.
• Maintain organized and audit-ready financial records, including invoices, contracts, travel documentation, P-Card transactions, asset records, and other fiscal data sources.
• Independently administer complex procurement functions, including formal and informal solicitations, contract piggybacking, waiver and service requests, supplier and contract establishment, and provide support in the development of routine contract specifications.
• Collaborate with Employee Services Division teams, Metro Contract Team, and internal/external partners including various King County agencies to negotiate contract terms and conditions.
• Research, troubleshoot, and resolve discrepancies related to purchasing, accounts payable, and travel transactions.
• Participate in the development and implementation of internal controls, procedures, policies, standard work, and related tools or resources, and provide recommendations to improve operational processes.
• Provide training, guidance, and responsive support to co-workers on new processes and transaction procedures.
• Support year-end activities and identify transactions for accrual and adjustment entries as needed.
• Perform other duties as assigned.

Skills

Procurement

Accounts payable

Vendor contract management

Travel processes

Data administration

ERP systems

MS Office

Tools

Oracle EBS

SAP Concur

Job description

King County Metro Transit's Employee Services Division is seeking a Purchasing and Travel Administrator to oversee procurement, accounts payable, vendor contract management, and employee travel with precision and public-service commitment.

The role emphasizes collaboration, accuracy, and adherence to policies, supporting King County’s mission and its ACTIVATE values. The position is a Term Limited Temporary/Special Duty Assignment with potential extension and eligibility for future vacancies.