Strategic Procurement & Contracts Administrator

County of San Mateo; California; On-site; USD 70,000 - 110,000; Full time

Job summary

The County of San Mateo's Human Services Agency seeks a Procurement and Contract Administrator to negotiate, develop and oversee contracts for services and strategic sourcing. You will work with cross-functional teams to coordinate procurement, contracts, and programmatic support while ensuring compliance and timely reporting.

The role emphasizes analytical thinking, strong written and verbal communication, and the ability to manage complex procurements with a focus on efficiency, governance,

Qualifications

• Experience negotiating and executing contracts for services.
• Knowledge of governmental procurement policies.
• Ability to evaluate bids and contracts for products and complex commodities.
• Familiarity with sources of supply, pricing methods and competition rules in public procurement.
• Strong writing and editing skills; ability to develop scopes of work and performance measures.
• Excellent analytical and written communication skills.
• Detail-oriented with strong organizational skills and stakeholder management.
• Knowledge of informal bidding and purchasing laws and regulations.
• Familiarity with records management and standard office procedures.

Responsibilities

• Apply principles of procurement and contract administration, budget development and reporting.
• Conduct research on administrative topics including feasibility, cost-benefit analyses, staffing proposals, and operational alternatives.
• Develop and standardize procedures to improve efficiency and reduce costs.
• Partner with County procurement to create strategic procurement vehicles to maximize discounts and shorten timelines.
• Perform cost/benefit analyses of procurements and alternatives.
• Monitor contract compliance, amendments, and site visits with a multi-disciplinary team.
• Develop and maintain weekly, monthly, quarterly and annual reporting mechanisms.
• Serve as liaison to branches, departments, and the public to disseminate information.
• Prepare operating manuals, organization charts and workflows.
• Train staff and provide technical/programmatic assistance to staff and subcontractors.
• Review purchase requests to determine needs and market conditions.
• Consult with stakeholders on product selection and purchasing methods.
• Invite and evaluate bids; determine awards.
• Prepare product specifications and contracts; analyze bids for conformance and make awards.
• Communicate with vendors about products and services.
• Prepare reports, recommendations and correspondence.

Skills

Contract negotiation

Contract development

Procurement knowledge

Budgeting & financial analysis

Analytical thinking

Written & verbal communication

Relationship management

Regulatory compliance

Job description

The County of San Mateo's Human Services Agency seeks a Procurement and Contract Administrator to negotiate, develop and oversee contracts for services and strategic sourcing. You will work with cross-functional teams to coordinate procurement, contracts, and programmatic support while ensuring compliance and timely reporting.

The role emphasizes analytical thinking, strong written and verbal communication, and the ability to manage complex procurements with a focus on efficiency, governance,