Strategic Preconstruction Specialist | Bidding & Coordination

Wharton-Smith, Inc.; Sanford (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Wharton-Smith, Inc. is seeking a Preconstruction Specialist to support the Preconstruction team from our Sanford, FL office. The role focuses on bid preparation, documentation, subcontractor outreach, and coordination with internal departments.

Responsibilities include bid packages, plan coordination, iSqFt setup, MWBE outreach, and QA/QC support to meet project deadlines and processes.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and follow established processes and procedures.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with subcontractors, suppliers, project teams, and internal departments.
• Proficiency with Microsoft Office and the ability to learn and effectively utilize Preconstruction and bidding software.
• Previous experience supporting construction, estimating, preconstruction, or a related function preferred.

Responsibilities

• Support bid preparation, including bid documents, bid schedules, addenda, and competitive bid submissions.
• Coordinate communication with subcontractors and suppliers regarding plans, specifications, bid requirements, and project information.
• Support iSqFt project setup, plan orders, subcontractor outreach, and project database maintenance.
• Assist with MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding requirements.
• Support QA/QC activities for GMP bid packages and other preconstruction deliverables.
• Provide support for bid-day logistics and coordination with internal teams and offices.
• Maintain accurate project, subcontractor, and bidding information in departmental systems and databases.
• Communicate with internal and external contacts to obtain information, address outstanding items, and support project deadlines.
• Provide general administrative and coordination support to the Preconstruction team as needed.

Skills

Organizational skills

Attention to detail

Independent work

Written communication

Tools

MS Office

Job description

Wharton-Smith, Inc. is seeking a Preconstruction Specialist to support the Preconstruction team from our Sanford, FL office. The role focuses on bid preparation, documentation, subcontractor outreach, and coordination with internal departments.

Responsibilities include bid packages, plan coordination, iSqFt setup, MWBE outreach, and QA/QC support to meet project deadlines and processes.