Strategic Portfolio Operations Director - Housing

Peabody Properties, Inc.; Boston (MA); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid time off

Tuition reimbursement

Wellness programs

Employee referral bonuses

Job summary

Peabody Properties, Inc. seeks an experienced Director of Portfolio Operations for the Greater Boston Area. The role oversees the physical, financial, and administrative operations of buildings within the portfolio and manages site staff and resident programs.

Responsibilities include budget preparation, regulatory compliance, lease oversight, staff supervision, and weekly site visits. The position requires LIHTC/Section 8 experience and strong communication skills.

Qualifications

• High School Diploma or GED with a minimum of 10 years related property management experience.
• Experience conducting recertifications and providing clerical support.
• Extensive knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel.
• LIHTC recertification/Project base Section 8 experience required.
• Strong communication, organizational, writing, and computer skills.

Responsibilities

• Prepares rent increase submission according to federal/state guidelines.
• Inspects office files to assure accuracy and compliance with federal/state regulations.
• Prepares annual operating budget, monitors compliance within budget constraints.
• Completes and oversees processing of all resident certification/recertification forms.
• Supervises maintenance and site office staff including preparation of performance appraisals, corrective discipline, priority setting and conflict resolution.
• Visits all sites on a weekly basis to inspect property and review physical operations.
• Makes cost effective recommendations to the VP of Operations/VP of Affordable Housing concerning operation of buildings.
• Conducts periodic resident meetings to alleviate management/tenant conflicts and promote feasible management/tenant relationship.
• Prepares and updates resident handbooks.
• Signs all leases, lease amendments and/or lease renewals.
• Reviews all bills and approves for payment invoices up to $7,500.
• Prepares and/or approves all billings/vouchers for subsidy reimbursement.
• Attends and testifies where necessary, court hearings/cases as requested by Company attorney.
• Logs staff payroll hours, approves all overtime, and reports same to Payroll Department.
• Solicits bids for goods and services via three written bids when goods/services exceed $1,000.
• Coordinates hiring, in-house postings, and terminations with VP of Human Resources.
• Oversees all EEO and management reviews conducted by federal/state representatives. Implements corrective measures when specific results are unsatisfactory.
• If applicable, markets commercial space to obtain qualified tenants; negotiates lease transactions, etc.;
• Monitors affirmative marketing outreach efforts of staff to attain or exceed minority goal.
• Periodically reports to project owners on building status, if applicable, via written or phone communication.

Skills

LIHTC recertification

OneSite

Microsoft Word

PowerPoint

Excel

Education

High School Diploma or GED

LIHTC/Project Based Section 8 experience

Tools

OneSite

Microsoft Word

PowerPoint

Excel

Job description

Peabody Properties, Inc. seeks an experienced Director of Portfolio Operations for the Greater Boston Area. The role oversees the physical, financial, and administrative operations of buildings within the portfolio and manages site staff and resident programs.

Responsibilities include budget preparation, regulatory compliance, lease oversight, staff supervision, and weekly site visits. The position requires LIHTC/Section 8 experience and strong communication skills.