Strategic Policy & Planning Executive Assistant

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

SmartRecruiters, Inc. is seeking an Executive Assistant for the Office of Policy & Strategy at HPD in New York City.

The role provides executive-level administrative support to the Deputy Commissioner, coordinates meetings and events, and assists in planning agency policies and special initiatives. Ideal candidates will manage documentation, track milestones, and help streamline workflows while maintaining compliant recordkeeping across the office.

Qualifications

• Executive assistant experience at a policy, government, or large agency setting preferred.
• Ability to coordinate multiple timelines and manage special projects.
• Strong organizational skills with attention to detail and compliance requirements.

Responsibilities

• Provide executive-level administrative support to the Deputy Commissioner, Executive team and office leadership, including coordinating meetings and events.
• Support planning and implementation of agency policies and special initiatives by preparing briefing materials, maintaining communications with internal and external partners, centralizing project plans, tracking milestones, and ensuring timely follow-up on assigned tasks.
• Maintain organized systems for documentation and recordkeeping, including creating, managing, and archiving files, reports, and program materials in accordance with established standards and compliance requirements.
• Help identify and recommend process improvements to strengthen administrative workflows, enhance coordination across teams, and improve the efficiency and effectiveness of program planning, reporting, and operational activities.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Project coordination

Education

Baccalaureate degree

High school diploma + 6 years experience

Tools

Documentation systems

Job description

SmartRecruiters, Inc. is seeking an Executive Assistant for the Office of Policy & Strategy at HPD in New York City.

The role provides executive-level administrative support to the Deputy Commissioner, coordinates meetings and events, and assists in planning agency policies and special initiatives. Ideal candidates will manage documentation, track milestones, and help streamline workflows while maintaining compliant recordkeeping across the office.