Executive Assistant, Office of Policy & Strategy

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

SmartRecruiters, Inc. is seeking an Executive Assistant for the Office of Policy & Strategy at HPD in New York City.

The role provides executive-level administrative support to the Deputy Commissioner, coordinates meetings and events, and assists in planning agency policies and special initiatives. Ideal candidates will manage documentation, track milestones, and help streamline workflows while maintaining compliant recordkeeping across the office.

Qualifications

• Executive assistant experience at a policy, government, or large agency setting preferred.
• Ability to coordinate multiple timelines and manage special projects.
• Strong organizational skills with attention to detail and compliance requirements.

Responsibilities

• Provide executive-level administrative support to the Deputy Commissioner, Executive team and office leadership, including coordinating meetings and events.
• Support planning and implementation of agency policies and special initiatives by preparing briefing materials, maintaining communications with internal and external partners, centralizing project plans, tracking milestones, and ensuring timely follow-up on assigned tasks.
• Maintain organized systems for documentation and recordkeeping, including creating, managing, and archiving files, reports, and program materials in accordance with established standards and compliance requirements.
• Help identify and recommend process improvements to strengthen administrative workflows, enhance coordination across teams, and improve the efficiency and effectiveness of program planning, reporting, and operational activities.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Project coordination

Education

Baccalaureate degree

High school diploma + 6 years experience

Tools

Documentation systems

Job description

Executive Assistant, Office of Policy & Strategy

• Full-time
• Agency: HOUSING PRESERVATION & DVLPMNT
• Job Category: Constituent Services & Community Programs
• Salary Band: $70,000 to $80,000
• Compensation: USD 62,868 - USD 72,298

About the Agency

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.

As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs.

Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants.

With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

HPD’s Office of Policy and Strategy (OPS) leverages its expertise to guide and support HPD and its many offices in their efforts to deepen their impact, optimize their efficiency, and become more data-driven, climate-adaptive, and mission-focused.

To do so, OPS collaborates with staff and senior leadership from across the agency, as well as with representatives from other Agencies.

OPS carries out its work through delivery of rigorous data, policy, and financial/credit analysis; technical and statistical research; and techniques in program visioning and design to all of HPD’s areas of practice.

The Executive team ensures that these interdisciplinary professionals are well-resourced and supported, working seamlessly together to maximize the agency's impact.

With a strong commitment to public service and expertise in budget, fiscal, personnel, and systems management, the Executive team facilitates hiring, secures funding, and leverages technical operations to effectively track and communicate office priorities.

The Executive Assistant is responsible for scheduling, administrative tasks, and coordination of timelines for special projects.

Reporting to the Chief of Staff, the Executive Assistant will:

• Provide executive-level administrative support to the Deputy Commissioner, Executive team and office leadership, including coordinating meetings and events;
• Support planning and implementation of agency policies and special initiatives by preparing briefing materials, maintaining communications with internal and external partners, centralizing project plans, tracking milestones, and ensuring timely follow-up on assigned tasks;
• Maintain organized systems for documentation and recordkeeping, including creating, managing, and archiving files, reports, and program materials in accordance with established standards and compliance requirements; and
• Help identify and recommend process improvements to strengthen administrative workflows, enhance coordination across teams, and improve the efficiency and effectiveness of program planning, reporting, and operational activities.

Preferred Skills:

• Understanding of the agency’s mission and a strong commitment to public service;
• Demonstrated experience in task and information management;
• People skills with the ability to build relationships, influence others to achieve outcomes and thrive in a team environment;
• Attention to detail and ability to adapt and work under pressure and restrictive deadlines, in an atmosphere of intense activity;
• Passion for public service; and
• An equity lens and deep commitment to radical inclusivity.

We serve New York City best, when our team mirrors the diversity and varied strengths of the population we serve. We strongly encourage people of all backgrounds to apply.

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.