Strategic Personnel & Projects Specialist

CSU; San Jose (CA); On-site; USD 81,000 - 87,000; Full time

Job summary

San José State University seeks a Personnel and Projects Specialist to provide confidential administrative, personnel, project, and operational support for ABSO and the Division of Academic Affairs.

Reporting to the Academic Business Strategist, you will coordinate complex personnel processes, maintain sensitive information, assist with division-wide projects, and liaise with People and Culture, DROs, managers, and analysts to advance priorities.

Qualifications

• Bachelor’s degree or professional training program related to the position.
• Three years of administrative work experience.
• Experience handling confidential information preferred.

Responsibilities

• Coordinate confidential administrative support for division-wide personnel processes and transactions.
• Review recruitment and classification/compensation requests for completeness and approvals.
• Advise managers on policies and union agreements; consult with People & Culture as needed.
• Coordinate personnel processes with People and Culture, DROs, managers, and analysts.
• Support student personnel processes including hiring, onboarding, and funding tracking.
• Assist with Absence Management, structure changes, and other transactions.
• Develop position descriptions and monitor staff performance evaluation processes.
• Collaborate on faculty personnel processes and executive-level searches.
• Coordinate division-wide projects and track timelines and deliverables.
• Analyze administrative data to identify issues and propose solutions.

Skills

Confidentiality

Project coordination

Communication skills

HR policies & CBAs

Data analysis

Budgeting basics

Google Workspace

PeopleSoft/CHRS

Lucidchart

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office

PeopleSoft/CHRS

Lucidchart

Job description

San José State University seeks a Personnel and Projects Specialist to provide confidential administrative, personnel, project, and operational support for ABSO and the Division of Academic Affairs.

Reporting to the Academic Business Strategist, you will coordinate complex personnel processes, maintain sensitive information, assist with division-wide projects, and liaise with People and Culture, DROs, managers, and analysts to advance priorities.