Strategic Personal & Executive Assistant to Chairman

Lambent; New York (NY); On-site; USD 120,000 - 190,000; Full time

Job summary

Lambent in NYC- Midtown seeks a seasoned Personal/Executive Assistant to support a busy Chairman of a Family Office. This in-office role covers calendar management, gatekeeping, and high-level communications, with coordination across offices in Miami and Brazil and with household staff.

You will anticipate needs, track expenses, organize contracts, renew subscriptions, and liaise with the wife and Brazil-based EA to keep operations polished and organized.

Qualifications

• Minimum 5 years’ C-level EA experience or UHNW PA experience.
• BA/BS from US college or equivalent.
• Experience working in Brazil preferred but not required.
• MS Office Suite, full capability with Excel
• Concur
• Ability to use AI to solve problems and research questions.
• General facility with tech, software, and troubleshooting office equipment.
• Refined sensibility, polished presentation.
• Friendly, respectful, reserved manner.

Responsibilities

• Daily support for Principal including calendar, gatekeeping, communications on this behalf.
• Anticipate Principal’s needs (which are consistent).
• Regularly communicate with Brazil-based Executive Assistant and wife.
• Ensure Family Office runs smoothly and is very organized.
• Expense tracking.
• Manage Upper East Side house staff, vendors and contractors.
• Organize business contracts.
• Renew subscriptions (Bloomberg, Wall Street Journal, etc)
• Miscellaneous personal projects for Principal and his wife.

Skills

C-level EA experience

UHNW PA experience

Brazil experience

Tech troubleshooting

Polished presentation

Professional demeanor

AI problem solving

Office coordination

Education

BA/BS from US college

Tools

MS Office Suite

Excel

Concur

Job description

Lambent in NYC- Midtown seeks a seasoned Personal/Executive Assistant to support a busy Chairman of a Family Office. This in-office role covers calendar management, gatekeeping, and high-level communications, with coordination across offices in Miami and Brazil and with household staff.

You will anticipate needs, track expenses, organize contracts, renew subscriptions, and liaise with the wife and Brazil-based EA to keep operations polished and organized.