Operations & Administrative Coordinator

uchicago; Austin (TX); Hybrid; USD 39,000 - 51,000; Full time

Job summary

University of Chicago is seeking a detail‑oriented administrator to provide specialized business support for the Development Innovation Lab. The role includes visa and appointment documentation, staff onboarding, and maintaining departmental records.

You will manage events, calendars, and internal communications with a proactive and collaborative approach. The position emphasizes hybrid work, cross‑team collaboration, and navigating university policies while keeping operations smooth and

Qualifications

• 5–7 years of related work experience.
• Bachelor’s degree preferred.
• Experience organizing events and coordinating logistics.
• Curiosity and experience using AI to improve processes.
• Familiar with coding languages (e.g., R or Claude Code).
• Willingness for consistent in‑person availability.

Responsibilities

• Draft departmental visa applications and academic appointment requests.
• Support staff onboarding/offboarding processes.
• Maintain organized departmental files and templates.
• Oversee recruitment lifecycle for student workers with SSD HR.
• Stay updated on university policies for student workers.

Skills

Proactive communication

Organizational skills

Prioritization

Independent work

Relationship building

Education

Bachelor's degree in related field

Tools

Asana

Slack

Google Workspace

Microsoft Office

Job description

University of Chicago is seeking a detail‑oriented administrator to provide specialized business support for the Development Innovation Lab. The role includes visa and appointment documentation, staff onboarding, and maintaining departmental records.

You will manage events, calendars, and internal communications with a proactive and collaborative approach. The position emphasizes hybrid work, cross‑team collaboration, and navigating university policies while keeping operations smooth and