Strategic Operations Coordinator for COO Support (Legal Ops)

Lydecker LLP; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

401(k)

Paid time off

Collegial work environment

Job summary

Lydecker LLP in Brickell, Miami, is seeking a highly organized Operations Coordinator to join our civil litigation insurance defense team. You will support the COO, coordinate day-to-day operations, and drive firm-wide operational initiatives across national offices.

The role requires 2–5 years of experience, exceptional organizational skills, and the ability to manage multiple projects with varying complexities.

Qualifications

• 2–5 years of professional experience in operations, project coordination, administration, business support, or a similar role.
• Demonstrated experience managing multiple projects or initiatives simultaneously.
• Experience working on projects with different levels of complexity and competing deadlines is required.
• Proven ability to independently research and investigate issues to find answers and solutions.
• Strong problem-solving skills and the ability to approach unfamiliar situations logically and resourcefully.
• Ability to take an assignment from "I need to figure this out" to "Here is what I found, here are the options, and here is my recommendation."
• Strong project coordination and organizational skills, with excellent follow-through.
• Strong proficiency in Microsoft Excel, including VLOOKUPs, data tracking, and reporting.
• Excellent written and verbal communication skills.
• Ability to work effectively with individuals at all levels of an organization.
• Strong attention to detail and ability to maintain accuracy while managing a high volume of work.
• Ability to prioritize and reprioritize work as business needs change.
• High level of professionalism, discretion, accountability, and sound judgment.
• Proactive mindset with a strong sense of ownership.
• Comfortable working independently while knowing when to elevate an issue or ask for guidance.
• Legal industry experience is a plus but is not required.

Responsibilities

• Provide direct support to the COO on operational, administrative, and strategic initiatives.
• Serve as a primary point of contact for the Miami office and liaison to the firm's national offices.
• Manage and coordinate multiple projects simultaneously, with varying levels of complexity, deadlines, and priorities.
• Take ownership of assigned projects and see them through from initial research and planning to completion.
• Provide the COO with clear, accurate, and real-time updates on project status, issues, risks, and next steps.
• Identify potential problems before they become larger operational issues and proactively address them.
• Assist with firmwide projects, process improvements, system implementations, and operational initiatives.
• Coordinate the rollout of new programs, systems, processes, and initiatives across multiple offices.
• Work with internal teams and external vendors to gather information, resolve issues, and keep projects moving forward.
• Follow up consistently on open items and ensure commitments and deadlines are met.
• Prepare, maintain, and analyze operational reports and data using Microsoft Excel, including VLOOKUPs and other data-tracking functions.
• Communicate effectively with employees at all levels, from administrative staff to firm leadership.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Maintain organized documentation, project tracking, and follow-up on key initiatives.
• Assist with other operational priorities as needed.

Skills

Project coordination

Excel proficiency

Communication

Research skills

Problem solving

Ownership

Tools

Microsoft Excel

Job description

Lydecker LLP in Brickell, Miami, is seeking a highly organized Operations Coordinator to join our civil litigation insurance defense team. You will support the COO, coordinate day-to-day operations, and drive firm-wide operational initiatives across national offices.

The role requires 2–5 years of experience, exceptional organizational skills, and the ability to manage multiple projects with varying complexities.