Legal Operations Project Coordinator

Dagen; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A rapidly growing law firm is seeking a Legal Operations Project Coordinator to provide administrative support for various operational projects. The role includes liaising with stakeholders, preparing reports, and implementing legal technology solutions. Candidates should have a Bachelor’s degree in Business or Project Management and be proficient in Microsoft Office Suite. This full-time position is ideal for someone who excels in communication, analytical thinking, and project management skills.

Qualifications

• Proficient in project management tools and Microsoft Office Suite (Word, Excel, Outlook).
• Analytical thinking and problem-solving skills.
• Familiarity with data and reporting tools.

Responsibilities

• Provide administrative support from planning to execution for various projects.
• Liaise between stakeholders to ensure project progress is communicated.
• Prepare status reports summarizing project progress and challenges.

Skills

Analytical thinking

Project coordination

Interpersonal skills

Communication skills

Problem-solving

Data collection

Education

Bachelor’s degree in Business or Project Management

Tools

Microsoft Office Suite

Project management tools

Job description

Legal Operations Project Coordinator

Rapidly growing law firm in Greenway Plaza is adding a Legal Operations Project Coordinator to their team, reporting directly to the Chief Operating Officer.

Essential Duties and Responsibilities

• Provide administrative support to operational or practice-related projects from planning stage to execution and closure, including memorializing objectives and criteria, scheduling meetings, managing project documentation, tracking budgets, seeking necessary approvals, creating project timelines, tracking progress, and memorializing key project points in writing as appropriate.
• Liaise between stakeholders to ensure all are informed of project progress and status.
• Recommend allocation of firm’s resources as appropriate to accomplish goals.
• Assign project tasks to appropriate team members and monitor progress against deadlines.
• Identify potential project risks and recommend mitigation strategies.
• Prepare status reports summarizing progress, challenges, and next steps.
• Maintain open items log and identify items needing action.
• Work with the firm’s Technology leads to implement legal technology solutions, such as AI platforms and a business dashboard, to optimize operations.
• Liaise between attorneys, support staff, other departments, and external vendors as appropriate on approved projects to gather requirements, gain support, push progress, and achieve project objectives.
• Assess data‑collection capabilities of existing firm software to provide insights for strategic planning and identify areas for improvement; recommend enhanced applications or software to improve data gathering and collection.
• Prepare reports as necessary for analysis and to comply with internal and external reporting requirements, including weekly Executive Committee and monthly Partners meeting reports.
• Initiate and analyze areas of potential financial, policy, or process improvements.
• Demonstrate analytical thinking and problem‑solving skills.
• Interpret complex data and produce detailed reports.
• Identify errors, trends, gaps.
• Exhibit excellent interpersonal and communication skills (oral and written), a professional demeanor and presentation, active listening, and clarity of conveyed information.
• Coordinate a team of various stakeholders, inspiring and guiding progress.
• Work under pressure to meet strict deadlines, effectively prioritize multiple tasks, and handle changing priorities.
• Recognize and protect confidential, sensitive, and proprietary information and maintain it confidential.
• Act as a cultural ambassador committed to fostering a collaborative work environment.
• Embrace growth and change while preserving firm traditions.

Qualifications & Prior Experience

• Bachelor’s degree in Business, Project Management, or a related discipline.
• Project coordination experience preferred.
• Proficient in project management tools and Microsoft Office Suite (Word, Excel, Outlook), with strong familiarity with Windows‑based applications.
• Familiarity with data and reporting tools.
• Strong technical aptitude with the ability to quickly learn new software and systems.

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative and Project Management

Industries: Legal Services and Law Practice