Strategic Office Operations & Finance Lead

EffectiveHiring; Bend (OR); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Job summary

Effective Hiring is seeking an Office Manager to oversee financial, administrative, and operational functions. You will lead a team including Job File Coordinators, Administrative Assistants, and receptionists, driving timely reporting and compliance across the organization.

The role requires strong bookkeeping, MS Office and QuickBooks skills, and the ability to coordinate across departments. A competitive starting salary with benefits supports growth and stability for Bend, Oregon operations.

Qualifications

• Leadership of an office team and coordination across departments.
• Strong financial management including bookkeeping, cash flow, payroll, budgeting, and reporting.
• Effective communication and organizational planning across the business.
• Experience supervising office staff and implementing processes.
• Bilingual skills are a plus; construction-management experience preferred.
• Certifications in IICRC or Xactimate preferred but not required.

Responsibilities

• Lead the office team, including training, meetings, and performance reviews.
• Oversee bookkeeping, AP/AR, cash flow, payroll, budgeting, and reporting.
• Monitor performance metrics and staffing to support annual planning.
• Manage National Accounts, subcontractor docs, and compliance.
• Coordinate office processes and ensure effective cross-department communication.
• Support senior leadership with planning, reporting, and priorities.

Skills

Team leadership

Financial management

Communication

Planning & organization

Problem solving

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Office

QuickBooks

Job description

Effective Hiring is seeking an Office Manager to oversee financial, administrative, and operational functions. You will lead a team including Job File Coordinators, Administrative Assistants, and receptionists, driving timely reporting and compliance across the organization.

The role requires strong bookkeeping, MS Office and QuickBooks skills, and the ability to coordinate across departments. A competitive starting salary with benefits supports growth and stability for Bend, Oregon operations.