Strategic Meetings & Travel Coordinator

D.R. Horton; Arlington (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Employee Stock Purchase Plan

Flex Spending Accounts

Life & Disability Insurance

Paid Time Off

Company Holidays

Job summary

D.R. Horton, Inc. in Arlington, TX, is seeking a Meeting Coordinator to provide administrative and logistical support for corporate meetings, events, and employee travel.

Reporting to the Corporate Meeting & Travel Manager, you will assist with planning, coordination, on-site execution, and vendor negotiations. This role requires 1–3 years of experience in meeting planning, strong organizational skills, and willingness to travel.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in corporate meeting planning, hospitality, travel, event coordination, or equivalent combination of education and experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office, Microsoft Teams, Outlook, and Canva.
• Ability to exercise discretion with confidential information.
• Valid passport.

Responsibilities

• Assist with planning and coordinating corporate meetings, events, and travel programs.
• Coordinate meeting logistics including venue arrangements, rooming lists, banquet event orders, audiovisual needs, transportation, and meeting space setup.
• Prepare and distribute meeting materials, including agendas, name badges, signage, attendee communications, and event supplies.
• Assist with registration management, attendee tracking, and travel documentation.
• Support onsite meeting execution, including setup, registration, and event operations.
• Travel domestically and internationally as needed to assist with meeting execution and site visits.
• Coordinate group travel arrangements for employees, including air, hotel, ground transportation, and related logistics.
• Process invoices, maintain meeting records, and assist with budget tracking.
• Maintain accurate attendee, hotel, and travel information.
• Communicate effectively with employees, vendors, and internal departments to ensure successful execution of meetings and travel programs.
• Negotiate contracts with vendors for services like catering, hotel accommodations for out-of-town guests, transportation, airfare, entertainment, audio-visual, etc.
• Use networking skills to build relationships with vendor and suppliers.
• Ability to travel overnight, including occasional weekends and trips lasting more than one week (Estimated 10-15% travel required).
• Conduct all business in a professional and ethical manner.
• Maintain regular and reliable attendance.
• Additional duties as assigned.

Skills

Microsoft Office

Microsoft Teams

Outlook

Canva

Education

High school diploma or equivalent

Tools

Microsoft Office

Microsoft Teams

Outlook

Canva

Job description

D.R. Horton, Inc. in Arlington, TX, is seeking a Meeting Coordinator to provide administrative and logistical support for corporate meetings, events, and employee travel.

Reporting to the Corporate Meeting & Travel Manager, you will assist with planning, coordination, on-site execution, and vendor negotiations. This role requires 1–3 years of experience in meeting planning, strong organizational skills, and willingness to travel.