Meeting Coordinator

D. R. Horton; Arlington (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Employee Stock Purchase Plan

Flex Spending Accounts

Life & Disability Insurance

Vacation, Sick, Personal Time and Co.

Job summary

D.R. Horton, Inc. is seeking a Meeting Coordinator for the Corporate Meetings and Travel Department.

You will provide administrative and logistical support for corporate meetings, events, and employee travel, coordinating planning, coordination, and onsite execution to ensure a high level of service. The role requires 1–3 years in meeting planning, strong organizational and communication skills, and proficiency with Microsoft Office, Teams, Outlook, and Canva.

Qualifications

• 1–3 years of experience in corporate meeting planning or related fields.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office, Teams, Outlook, and Canva.

Responsibilities

• Plan and coordinate corporate meetings, events, and travel programs.
• Arrange venues, rooming lists, catering, A/V, transport, and space setup.
• Prepare materials: agendas, name badges, signage, communications.
• Handle registration, attendee tracking, travel docs.
• Support onsite execution and event operations.
• Travel domestically and internationally as needed (10–15%).
• Process invoices and track meeting budgets.
• Communicate with employees, vendors, and internal teams.
• Negotiate vendor contracts for services.

Skills

Strong organizational skills

Time management

Excellent written and verbal comms

Attention to detail

Ability to work independently and in a

Education

High school diploma or equivalent

1-3 years in corporate meeting planning/hospitality/travel

Tools

Microsoft Office

Microsoft Teams

Outlook

Canva

Job description

Job Description - Meeting Coordinator (2604080)

Job Description

Description

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at www.drhorton.com for more information.

D.R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator provides administrative and logistical support for corporate meetings, events, and employee travel. This role assists with planning, coordination, and onsite execution of meetings while ensuring a high level of service for employees, guests, and stakeholders.

Essential Duties and Responsibilities

• Assist with planning and coordinating corporate meetings, events, and travel programs
• Coordinate meeting logistics including venue arrangements, rooming lists, banquet event orders, audiovisual needs, transportation, and meeting space setup.
• Prepare and distribute meeting materials, including agendas, name badges, signage, attendee communications, and event supplies
• Assist with registration management, attendee tracking, and travel documentation
• Support onsite meeting execution, including setup, registration, and event operations
• Travel domestically and internationally as needed to assist with meeting execution and site visits
• Coordinate group travel arrangements for employees, including air, hotel, ground transportation, and related logistics
• Process invoices, maintain meeting records, and assist with budget tracking
• Maintain accurate attendee, hotel, and travel information
• Communicate effectively with employees, vendors, and internal departments to ensure successful execution of meetings and travel programs
• Negotiate contracts with vendors for services like catering, hotel accommodations for out-of-town guests, transportation airfare, entertainment, audio-visual, etc.
• Use networking skills to build relationships with vendor and suppliers
• Ability to travel overnight, including occasional weekends and trips lasting more than one week (Estimated 10-15% travel required)
• Conduct all business in a professional and ethical manner
• Maintain regular and reliable attendance
• Additional duties as assigned

Education and/or Experience

• High school diploma or equivalent
• 1-3 years of experience in corporate meeting planning, hospitality, travel, event coordination, or equivalent combination of education and experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Ability to work independently and as part of a team
• Proficiency with Microsoft Office, Microsoft Teams, Outlook, and Canva
• Ability to exercise discretion with confidential information

Work Schedule: Monday – Friday, In-Office

Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including:

• Medical, Dental and Vision
• Employee Stock Purchase Plan
• Flex Spending Accounts
• Life & Disability Insurance
• Vacation, Sick, Personal Time and Company Holidays
• Multiple Voluntary and Company provided Benefits

Build YOUR future with D.R. Horton, America’s Builder. #WeBuildPeopleToo